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ReMo/SOPs/Ordering Swag

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(SPECIAL : ordering your Mozilla Reps Welcome Pack)
(Changed wiki to Reps Portal throughout the document and added some minor changes for consistency)
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This SOP will guide you through the process.  
 
This SOP will guide you through the process.  
  
== Step 1: create your event wiki page ==
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== Step 1: create your event on the Reps Portal ==
  
The swag you want to order must be associated with a specific activity or event. Before your order swag, please create your event's wiki page. You can find out how to create an event wiki page [[ReMo/SOPs/Event_hosting#Create_wiki_page_of_the_event|here]].
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The swag you want to order must be associated with a specific activity or event. Before you order swag, please create a page for your event on the [https://reps.mozilla.org/ Reps Portal] ('''reps.mozilla.org'''). You can find out how to create an event page [https://groups.google.com/d/topic/mozilla.reps.general/ANNjLcy99P0/discussion here].
  
 
== Step 2: evaluate which swag you need for your event ==
 
== Step 2: evaluate which swag you need for your event ==
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You can view the available items [[ReMo/Tools_and_Resources#Available_Swag|here]] and booth accessories [[ReMo/Tools_and_Resources#Available_Booth_Accessories|here]].
 
You can view the available items [[ReMo/Tools_and_Resources#Available_Swag|here]] and booth accessories [[ReMo/Tools_and_Resources#Available_Booth_Accessories|here]].
  
Swag is awesome but it's expensive for Mozilla to produce. It's even more expensive for Mozilla to ship. The reviewer of your swag request will evaluate how much requested swag he can ship you based on how much detail you provide in your event wiki page but also based on the existing swag stock in our swag warehouse.  
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Swag is awesome but it's expensive for Mozilla to produce. It's even more expensive for Mozilla to ship. The reviewer of your swag request will evaluate how much requested swag he can ship you based on how much detail you provide in your Reps Portal event page but also based on the existing swag stock in our swag warehouse.  
  
 
== Step 3: order swag ==
 
== Step 3: order swag ==
  
Once you're ready to order your swag, fill out the [https://bugzilla.mozilla.org/form.reps.swag swag order form].  
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Once you're ready to order your swag, got to the event page you created on the Reps Portal and press the '''New Swag Request''' button. This will open the [https://bugzilla.mozilla.org/form.reps.swag swag order form] on bugzilla. <br>
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'''Important Remark''': In the field "'''Event Page'''" please add the '''link to the Reps Portal event page''' you created in Step 1.
  
 
This will create a bug and it will be assigned to a reviewer who will then process the order so that the swag can be shipped.  
 
This will create a bug and it will be assigned to a reviewer who will then process the order so that the swag can be shipped.  
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''' PLEASE DO NOT EDIT WHITEBOARD OR STATUS OF THE BUG YOU CREATED - only the reviewer can edit these'''
 
''' PLEASE DO NOT EDIT WHITEBOARD OR STATUS OF THE BUG YOU CREATED - only the reviewer can edit these'''
  
== Step 4: update event wiki page ==
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== Step 4: confirm you have received the swag ==
 
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Once you've submitted your swag order, please make sure to update your event wiki page by including the bug number of your swag order associated with your event.
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== Step 5: confirm you have received the swag ==
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Once the swag have been delivered, update the bug and leave a comment to say you've received it that way the reviewer can close the bug.  
 
Once the swag have been delivered, update the bug and leave a comment to say you've received it that way the reviewer can close the bug.  
  
== Step 6: Save some swag for your next event ==
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== Step 5: Save some swag for your next event ==
  
 
It's always a good idea to avoid using up all your swag for your event and keep a little stock for your next event. Also, if you plan to participate in a series of different events in a short time span, make sure to specify that in your swag bug so the reviewer is notified and will adjust the quantities accordingly, thereby saving on shipment costs.
 
It's always a good idea to avoid using up all your swag for your event and keep a little stock for your next event. Also, if you plan to participate in a series of different events in a short time span, make sure to specify that in your swag bug so the reviewer is notified and will adjust the quantities accordingly, thereby saving on shipment costs.
  
== SPECIAL : ordering your Mozilla Reps Welcome Pack ==
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== SPECIAL: ordering your Mozilla Reps Welcome Pack ==
  
Once you have been accepted into the Mozilla Reps program and you have completed at least 2 warm-up activities(see "[[https://wiki.mozilla.org/ReMo/SOPs/Mentoring/Orientation#Warm-up_activities|Warm Activities]]), you can request your official [[ReMo/Tools_and_Resources#Mozilla_Rep_Welcome_Pack|Mozilla Reps Welcome Pack]].  
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Once you have been accepted into the Mozilla Reps program and you have completed at least 2 warm-up activities (see [[ReMo/SOPs/Mentoring/Orientation#Warm-up_activities|SOP Orientation Period]]), you can request your official [[ReMo/Tools_and_Resources#Mozilla_Rep_Welcome_Pack|Mozilla Reps Welcome Pack]].  
  
 
To request your pack, follow these steps:  
 
To request your pack, follow these steps:  
  
1) Go to [https://bugzilla.mozilla.org/form.reps.swag swag request form] <br>
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# Go to [https://bugzilla.mozilla.org/form.reps.swag swag request form]
2) For the fields called "Event Name" and "Event Wiki Page", just enter the link to your Mozilla Reps profile page <br>
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# For the field called "Event Name", please enter the link to your Mozilla Reps profile page
3) For the field called "Other (please specify)", type in "Mozilla Reps Welcome Pack" and specify your tshirt size <br> '''(NB : make sure to NOT order other types of swag)'''<br>
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# For the field called "Other (please specify)", type in "Mozilla Reps Welcome Pack" and specify your tshirt size <br> '''Important Remark''': make sure NOT to order other types of swag
4) Submit the form <br>
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# Submit the form
  
Once the form is submitted, a bug will be autmatically filed and your request will be processed pending your mentor's approval. '''Make sure your mentor leaves a comment on your bug to say that he or she approves your request'''.
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Once the form is submitted, a bug will be automatically filed and your request will be processed pending your mentor's approval. '''Make sure your mentor leaves a comment on your bug to say that he or she approves your request'''.

Revision as of 05:08, 20 October 2012

Swag is central to promoting Mozilla and raising brand awareness. It also makes people happy, especially funky original swag. As a Mozilla Rep, you can request swag from a specific stock reserved for the Mozilla Rep program using a the swag ordering form.

This SOP will guide you through the process.

Contents

Step 1: create your event on the Reps Portal

The swag you want to order must be associated with a specific activity or event. Before you order swag, please create a page for your event on the Reps Portal (reps.mozilla.org). You can find out how to create an event page here.

Step 2: evaluate which swag you need for your event

There are many different types of swag items you can order. Please think carefully about the items that are most relevant for your event. Maybe your event is a small event so distributing stickers might be enough. Maybe you're going to have a booth at your event and hundreds of people will come and visit yoru booth, in which case it might make sense to order a booth table clot and a roll-up banner.

You can view the available items here and booth accessories here.

Swag is awesome but it's expensive for Mozilla to produce. It's even more expensive for Mozilla to ship. The reviewer of your swag request will evaluate how much requested swag he can ship you based on how much detail you provide in your Reps Portal event page but also based on the existing swag stock in our swag warehouse.

Step 3: order swag

Once you're ready to order your swag, got to the event page you created on the Reps Portal and press the New Swag Request button. This will open the swag order form on bugzilla.
Important Remark: In the field "Event Page" please add the link to the Reps Portal event page you created in Step 1.

This will create a bug and it will be assigned to a reviewer who will then process the order so that the swag can be shipped.

The tracking number will be automatically added in a comment of the bug so you can track the progress of your swag order.

PLEASE DO NOT EDIT WHITEBOARD OR STATUS OF THE BUG YOU CREATED - only the reviewer can edit these

Step 4: confirm you have received the swag

Once the swag have been delivered, update the bug and leave a comment to say you've received it that way the reviewer can close the bug.

Step 5: Save some swag for your next event

It's always a good idea to avoid using up all your swag for your event and keep a little stock for your next event. Also, if you plan to participate in a series of different events in a short time span, make sure to specify that in your swag bug so the reviewer is notified and will adjust the quantities accordingly, thereby saving on shipment costs.

SPECIAL: ordering your Mozilla Reps Welcome Pack

Once you have been accepted into the Mozilla Reps program and you have completed at least 2 warm-up activities (see SOP Orientation Period), you can request your official Mozilla Reps Welcome Pack.

To request your pack, follow these steps:

  1. Go to swag request form
  2. For the field called "Event Name", please enter the link to your Mozilla Reps profile page
  3. For the field called "Other (please specify)", type in "Mozilla Reps Welcome Pack" and specify your tshirt size
    Important Remark: make sure NOT to order other types of swag
  4. Submit the form

Once the form is submitted, a bug will be automatically filed and your request will be processed pending your mentor's approval. Make sure your mentor leaves a comment on your bug to say that he or she approves your request.