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Reps/SOPs/Budget: Difference between revisions
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{{Warning |1= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.|title= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.}} | |||
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This SOP outlines/answers the following questions: | This SOP outlines/answers the following questions: | ||
==What questions should I ask myself before requesting a budget== | ==What questions should I ask myself before requesting a budget== | ||
*Opening a bug can be a lot of work. Make sure that you have answered all the questions mentioned on the assessment criteria before you open your bug. If you’re not sure about a question please don’t hesitate to reach out to your mentor. He/She will be able to help you plan your event. | *Opening a bug can be a lot of work. Make sure that you have answered all the questions mentioned on the assessment criteria before you open your bug. If you’re not sure about a question please don’t hesitate to reach out to your mentor. He/She will be able to help you plan your event. | ||
==What things do I have to check to submit a budget== | ==What things do I have to check to submit a budget== | ||
*So what is the information that I need to add in my bug and my event page so my bug can be ready for review? On the budget guidelines section you will be able to find a small checklist with the necessary things, a small blogpost from Regnard and a table with all the things that can be approved in the Program | *So what is the information that I need to add in my bug and my event page so my bug can be ready for review? On the budget guidelines section you will be able to find a small checklist with the necessary things, a small blogpost from Regnard and a table with all the things that can be approved in the Program | ||
==How does the process work once I submitted the budget?== | ==How does the process work once I submitted the budget?== | ||
*The Reps program follows a double approval procedure. Check the [[ReMo/SOPs/Budget/Process|procedure page]] for more technical details. | *The Reps program follows a double approval procedure. Check the [[ReMo/SOPs/Budget/Process|procedure page]] for more technical details. | ||
==What should I do to get reimbursed before and after the event?== | ==What should I do to get reimbursed before and after the event?== | ||
*So you got approval but you’re unsure on how you will receive the funds. Check the Disbursement of Funds and Follow up. | *So you got approval but you’re unsure on how you will receive the funds. Check the Disbursement of Funds and Follow up. | ||
==Can we use left over budget from the other event?== | |||
*The Reps should file a new budget request in order to use the budget even if s/he already have the budget. Reps are not allowed to use the budget without advance approval from the review team. | |||
= Assessment Criteria = | = Assessment Criteria = | ||
The Assessment Criteria for Budget Requests can be found on [[ReMo/SOPs/Budget/Assessment-Criteria]]. | |||
== Disqualification of Budget Requests == | == Disqualification of Budget Requests == | ||
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As an additional resource, it would be recommended for Reps to read '''[http://weboplex.com/post/34386033488/the-quick-guide-to-writing-budget-requests-for-mozilla The Quick Guide to Writing Budget Requests for Mozilla Reps]'''. | As an additional resource, it would be recommended for Reps to read '''[http://weboplex.com/post/34386033488/the-quick-guide-to-writing-budget-requests-for-mozilla The Quick Guide to Writing Budget Requests for Mozilla Reps]'''. | ||
{{admon/note|Filing a Budget Request|To request a budget, | {{admon/note|Filing a Budget Request|To request a budget, get in touch with a [[ReMo/Resources|Resource Rep]]. }} | ||
{{admon/important|Budget Bug at your Event Page|Once you open a budget request, make sure that you have added the bug number on the event page. }} | {{admon/important|Budget Bug at your Event Page|Once you open a budget request, make sure that you have added the bug number on the event page. }} | ||
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{| class="wikitable" style="text-align: center; height:100%; width:100%;" | {| class="wikitable" style="text-align: center; height:100%; width:100%;" | ||
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! Reimbursement list -<br> Event Category !! !!colspan="2" | Community meet-up / Intercommunity meet-up !! rowspan="2" | Industry and FOSS events !! colspan="3" | Specific Hackathons<br> ( | ! Reimbursement list -<br> Event Category !! !!colspan="2" | Community meet-up / Intercommunity meet-up !! rowspan="2" | Industry and FOSS events !! colspan="3" | Specific Hackathons<br> (WebVR, Rust, Firefox, etc) !! colspan="3" | General events<br> (talks in university,<br> booths in local events) !! rowspan="2" | MozCoffee !! rowspan="2" | Moz Tours | ||
|- | |- | ||
| || subcategories || up to 10 participants || 10-100 participants || up to 50 participants || 50-200 participants || more than 200 participants || up to 50 participants || 50-200 participants || more than 200 participants | | || subcategories || up to 10 participants || 10-100 participants || up to 50 participants || 50-200 participants || more than 200 participants || up to 50 participants || 50-200 participants || more than 200 participants | ||
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Things that the Rep must submit after the event is done: | Things that the Rep must submit after the event is done: | ||
* | *receipt (see the guideline [[ReMo/SOPs/Budget/Receipts_guide|here]]) | ||
*budget breakdown | *budget breakdown | ||
*blogpost and photos | *blogpost and photos | ||