Reps/SOPs: Difference between revisions

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{{Warning |1= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.|title= With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.}}
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A central aim of ReMo is to make it easier for Mozillians to represent Mozilla, but also in a more structured and consistent way, that way the broader community can benefit from their efforts even more.


The following is a list of SOPs that will be very useful to all Mozilla Reps. '''Find your role, what you want to do and go!'''
The following is a list of SOPs that will be very useful to all Mozilla Reps. '''Find your role, what you want to do and go!'''
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=== Reports ===
=== Reports ===
Reporting back on a regular basis is a crucial part of your role as a Mozilla Rep. This involves documenting and sharing all your activities  so that your mentor can see your progress and support you where needed, but also so that the broader community can have full visibility on all the amazing work that you are doing. This includes events you are organizing or participating in, the more that the experience is shared with others, the better. As a Mozilla Rep, it's really important for you to report about the events you're involved in by blogging, taking photos of their events and reporting back to your mentor and fellow Mozilla Reps.  
Reporting back on a regular basis is a crucial part of your role as a Mozilla Rep. This involves documenting and sharing all your activities  so that your mentor can see your progress and support you where needed, but also so that the broader community can have full visibility on all the amazing work that you are doing. This includes events you are organizing or participating in, the more that the experience is shared with others, the better. As a Mozilla Rep, it's really important for you to report about the events you're involved in by blogging, taking photos of their events and reporting back to your mentor and fellow Mozilla Reps. This also allows other Mozillians to see what the Reps program is doing and might give them ideas on how to collaborate with Mozilla Reps.


More info [[ReMo/SOPs/Reports|about reporting]]
More info [[ReMo/SOPs/Reports|about reporting]]
=== Vouching for a ReMo Applicant ===
=== Vouching for a ReMo Applicant ===


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More info [[ReMo/SOPs/Vouching|about vouching]]
More info [[ReMo/SOPs/Vouching|about vouching]]
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More info [[ReMo/SOPs/Booth|about running a Mozilla booth]]
More info [[ReMo/SOPs/Booth|about running a Mozilla booth]]
=== Group Travel ===
For some events, you might want to work directly with Mozilla's travel agency to book flights for participants, especially when travel distances are long.
More info [[ReMo/SOPs/Event_hosting/Group_Travel| on group travel]]
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=== Requesting budget ===
=== Requesting budget ===


If you're planning to organize an event or would like to request sponsorship to attend an event, here's [[ReMo/User_Flow/Request_Budget|the standard user flow]]. You'll need to fill out a [https://bugzilla.mozilla.org/form.reps.budget special budget form].
If you're planning to organize an event or would like to request sponsorship to attend an event, here's [[ReMo/User_Flow/Request_Budget|the standard user flow]]. You'll need to get in touch with a [https://wiki.mozilla.org/ReMo/Resources Resource Rep] to file a request.


=== Requesting swag ===
=== Requesting swag ===


Swag is central to promoting Mozilla and raising brand awareness. It also makes people happy, especially funky original swag. As a Mozilla Rep, you can request swag from a specific stock reserved for the Mozilla Rep program using a [https://bugzilla.mozilla.org/form.reps.swag special swag form]. Please read the [[ReMo/SOPs/Ordering_Swag|step by step guide]] to ordering swag.  
As a Mozilla Rep, you can request swag from a specific stock reserved for the Mozilla Rep program by getting in touch with a [https://wiki.mozilla.org/ReMo/Resources Resource Rep]. Please read the [[ReMo/SOPs/Ordering_Swag|step by step guide]] to ordering swag.  


=== Creating your Mozilla Rep Profile ===
=== Creating your Mozilla Rep Profile ===
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=== Adding your blog to Mozilla Reps Planet ===
=== Adding your blog to Mozilla Reps Planet ===


Mozilla Reps Planet is the central aggregation of all Mozilla Reps Blogs.
Mozilla Reps Planet is the central aggregation of all Mozilla Reps Blogs. This is separate from the Mozilla Planet. You can add your blog to the Mozilla Planet as well if you choose to do so.


More info on how to add yourself [[ReMo/SOPs/Planet|about Mozilla Reps Planet]]
More info on how to add yourself [[ReMo/SOPs/Planet|about Mozilla Reps Planet]]


=== Requesting hosting and domain name for a community website ===
=== Submitting a change to the program ===


Community portals are the best way to give your community more visibility and inspire people to get involved in the Mozilla project. If you are thinking of setting up a website for your local community, here are standard procedures to follow to get your website up and running in no time.  
Any Rep can submit a proposal to change Mozilla Reps program structure and processes.


More info [[ReMo/SOPs/Hosting_and_Domain|about hosting a community website]]
More info [[ReMo/SOPs/Proposals|about proposals]]


=== Leaving ReMo ===
=== Leaving ReMo ===
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More info [[ReMo/SOPs/Leaving|about leaving ReMo]]
More info [[ReMo/SOPs/Leaving|about leaving ReMo]]


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== Communication ==
== Communication ==
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=== Speaking to the Press ===
If you like working with journalists and others in the field of communications, you're ready to spread Mozilla's message, and you want to become involved with Mozilla's Public Relations efforts, sign up to become a Mozilla Communications Rep!
[[ReMo/SIGs/Communications|Learn more about Communications Reps and sign up here]]
=== Social Media ===
=== Social Media ===


Learn how to handle [[ReMo/SOPs/Social_Media|Social Media]] and use them to Mozilla's advantage.
Learn how to handle [[ReMo/SOPs/Social_Media|Social Media]] and use them to Mozilla's advantage. Please use the existing community channels instead of creating new ones.


=== Producing/Customizing swag ===
=== Producing/Customizing swag ===


Learn [[ReMo/SOPs/Swag_production|guidelines for how to produce your own swag]].
Learn [[ReMo/SOPs/Swag_production|guidelines for how to produce your own swag]]. In India we're procuding Swag locally. Other regions might come in the future, until then see the wiki page about the guidelines.


=== Mailing List Policy ===
=== Communication Policy ===


There are various communication channels for Reps to use to ask for help, share information, and more.
There are various communication channels for Reps to use to ask for help, share information, and more.


Learn [[ReMo/SOPs/Mailing_List_Policy|what these channels are and the rules of engagement for each]].
Learn [[ReMo/Communications|what these channels are and the rules of engagement for each]].
 
 
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<h1>Mentors</h1>{{anchor|Mentors}}
<h1>Mentors</h1>{{anchor|Mentors}}
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=== Mentoring New Reps ===
=== Mentoring New Reps ===


Mentorship is an essential component of the Mozilla Reps program. It is the backbone of the program. Mentors decide who to accept into the program and ensure that their "mentees" (Reps) fulfill their responsibilities.
Mentorship is an essential component of the Mozilla Reps program. It is the backbone of the program. Mentors coach their mentees on personal development and Reps specific knowledge and ensure that their "mentees" (Reps) fulfill their responsibilities. Mentors also vote for the [[ReMo/Rep_of_the_Month|Rep of the Month]]. We also have a [[ReMo/Coaching|coaching training]] available to all Reps.


More info [[ReMo/SOPs/Mentoring|about mentoring]].
More info [[ReMo/SOPs/Mentoring|about mentoring]].
=== Managing Swag Requests ===
Council member and mentors (who have been granted access) can handle Swag requests.
More info [[ReMo/SOPs/Swag_Requests|about swag requests]].
=== Managing Budget Requests ===
Council members and mentors (who have been granted access) can handle Budget requests.
More info [[ReMo/SOPs/Budget|about budgets]]


=== Dismissals ===
=== Dismissals ===
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<h1>Admins</h1>{{anchor|Admins}}
<h1>Admins</h1>{{anchor|Admins}}
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=== Chairing an IRC meeting ===
 
Learn how to [[ReMo/SOPs/Chairing_IRC|chair a Regional Meeting]].
 
=== Editing the ReMo Landing Page ===
=== Editing the ReMo Landing Page ===


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Of course, no one is forced to follow these SOPs, but they're there for whoever wants to use them and naturally, Mozilla Reps are strongly encouraged to read through them.
{{admon/important|Work in progress!| The ReMo SOPs are a work in progress. This list is definitely NOT exhaustive and will continuously grow. If you want to edit, update or add an SOP, feel free to do so!}}
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