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→Travel and Expenses: add section on booking travel
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We use Expensify for managing reimbursement for work-related expenses. Details and policies on [https://mana.mozilla.org/wiki/display/FIN/Expensify+-+Employee+Expense+Reporting+System Mana]. | We use Expensify for managing reimbursement for work-related expenses. Details and policies on [https://mana.mozilla.org/wiki/display/FIN/Expensify+-+Employee+Expense+Reporting+System Mana]. | ||
(Tip: Most expenses should be marked as "reimbursable," and not as "billable" in Expensify. ) | (Tip: Most expenses should be marked as "reimbursable," and not as "billable" in Expensify.) | ||
==== Booking travel tips ==== | |||
* Short trips (less than a week) incur on the "unofficial business travel tax" so they might be even more expensive than a trip to the same place for 8 days. Sometimes it's cheaper to stay a day after or before and pay an extra hotel night, than coming back sooner. It's a good idea to juggle a bit and check various dates to find what's the best rate, if you can afford some flexibility. | |||
* When you have to connect, always aim for at least 1:30h of layover, specially in big airports. 2h should be good, 3-4 hours is a long break and could be a good option if your trip is really long so you can stretch legs, have a decent drink, etc. Anything more than that is going to drive you nuts; it's advised you try other options, as advised above. | |||
* Also: avoid busy and big airports or airports where meteorological conditions make it often hard to land or take off. Case in point: Chicago (ORD). | |||
* It's also better to book all travel with the same company or alliance, as if something goes wrong, it's easier to get rescheduled in their systems. Otherwise you'll be dealing with various companies that are not interested in your wellness (i.e. they don't care about you). | |||
* If anything goes wrong (cancelled flights, missed connections...), call Egencia. It might take time, as they have to deal with airlines's systems and rules, but they will sort it out for you. That's what we pay them for. | |||
=== Swag === | === Swag === | ||