canmove, Confirmed users, Bureaucrats and Sysops emeriti
1,783
edits
Reps/SOPs/MozCoffee: Difference between revisions
no edit summary
(proposed logo for MozCoffee) |
No edit summary |
||
| Line 7: | Line 7: | ||
Small scale informal meetup and committee members will sit together, having coffee/tea. Giving updates/report of activities and upcoming project of a community. | Small scale informal meetup and committee members will sit together, having coffee/tea. Giving updates/report of activities and upcoming project of a community. | ||
== Optimal size == | == Optimal size == | ||
Minimum should be considered as | Minimum should be considered as 10 people. 10-20 people is optimal. 30 is max with 40 being extreme (not manageable as a coffee) | ||
== Time needed to plan == | == Time needed to plan == | ||
2-3 hours or more that but depend on operational of time location | 2-3 hours or more that but depend on operational of time and location | ||
== Budget required == | == Budget required == | ||
Cost to cover | Cost to cover coffee or refreshments only. | ||
Transport to the area. where the coffee will take place in case it is far. | Transport to the area. where the coffee will take place in case it is far. Please avoid organizing events far away from your location. | ||
== Staff involvement == | == Staff involvement == | ||
No specific need for staff involvement. | No specific need for staff involvement. | ||
== Objectives/desirable outcomes == | == Objectives/desirable outcomes == | ||
Specify what to achieve after have discussion of community. | Specify what to achieve after have discussion of community. | ||
Your primary objective should be to keep people updated with latest Mozilla news and also | Your primary objective should be to keep people updated with latest Mozilla news and also provide contribution offers. | ||
= Steps to produce = | = Steps to produce = | ||
== Organize == | == Organize == | ||
| Line 24: | Line 25: | ||
# Find location which is easy to access via walking/public transport, probably center of city/ nearby location of few community members | # Find location which is easy to access via walking/public transport, probably center of city/ nearby location of few community members | ||
# Finalize the planning, close poll by majority votes, confirm location with owner | # Finalize the planning, close poll by majority votes, confirm location with owner | ||
# Check location for MozCoffee | # Check location for MozCoffee | ||
# Create event in | # Create event in our [https://reps.mozilla.org/events/ Event System] | ||
# Publish event detail in mailing list/IRC/Social Media Communication - Facebook,Twitter, etc (see below) | # Publish event detail in mailing list/IRC/Social Media Communication - Facebook,Twitter, etc (see below) | ||
# Add a bit of decoration before event if the owner is OK. | # Add a bit of decoration before event if the owner is OK. | ||
# Have a great MozCoffee starting by welcoming all attendees. (see below) | # Have a great MozCoffee starting by welcoming all attendees. (see below) | ||
=== Budget request === | === Budget request === | ||
File the appropriate [https://bugzilla.mozilla.org/form.reps.budget Budget Request] if needed (to cover first round of coffees). | File the appropriate [https://bugzilla.mozilla.org/form.reps.budget Budget Request] if needed (to cover first round of coffees). | ||
| Line 34: | Line 36: | ||
File the appropriate [https://bugzilla.mozilla.org/form.reps.swag Swag Request] if needed. | File the appropriate [https://bugzilla.mozilla.org/form.reps.swag Swag Request] if needed. | ||
Keep in mind that for such a small event it is advised to plan ahead and request swag for multiple events. | Keep in mind that for such a small event it is advised to plan ahead and request swag for multiple events. | ||
== Agenda & speakers == | == Agenda & speakers == | ||
# Welcome speech | # Welcome speech | ||
| Line 48: | Line 45: | ||
# Wrap-up speech | # Wrap-up speech | ||
Remember you are the host/speaker so don't be shy and drive the conversations! Don't forget to look your watch from time to time. | Remember you are the host/speaker so don't be shy and drive the conversations! Don't forget to look your watch from time to time. | ||
== Spreading the word == | |||
=== Publicity === | |||
* [[ReMo/SOPs/Social_Media|Social media SOP]] | * [[ReMo/SOPs/Social_Media|Social media SOP]] | ||
** Tweet for the event! | ** Tweet for the event! | ||
** Announce on community Facebook page | ** Announce on community Facebook page | ||
** Consider posting posters and announcements on local communities and universities, colleges. | ** Consider posting posters and announcements on local communities and universities, colleges. | ||
=== Artwork === | |||
Be creative with this small scale events. Some examples can be found here: | Be creative with this small scale events. Some examples can be found here: | ||
* Mozilla Peru had started something here: http://mozilla.pe/mozcafe-lima-este-jueves/mozcafe-mozillaperu-640 | * Mozilla Peru had started something here: http://mozilla.pe/mozcafe-lima-este-jueves/mozcafe-mozillaperu-640 | ||
| Line 64: | Line 60: | ||
[[File:MozCoffeeProposedLogo.svg|300px|thumb|left]] | [[File:MozCoffeeProposedLogo.svg|300px|thumb|left]] | ||
== During the event == | |||
Arrive at the event venue at least an hour before. Make sure that you have enough space allocated for you by the venue. Inform them with the basics of the event (everyone loves Mozilla!). | Arrive at the event venue at least an hour before. Make sure that you have enough space allocated for you by the venue. Inform them with the basics of the event (everyone loves Mozilla!). | ||
Welcome everyone as they come, and make sure that everyone knows each other. | Welcome everyone as they come, and make sure that everyone knows each other. | ||
| Line 71: | Line 67: | ||
Keep it fun! After all it is a coffee out with friends :) | Keep it fun! After all it is a coffee out with friends :) | ||
Pro tip: Treat the venue staff with some swag! They will reward you :) | Pro tip: Treat the venue staff with some swag! They will reward you :) | ||
=== Wrap-up & reimbursements === | === Wrap-up & reimbursements === | ||
Make sure that you do any follow ups after the event. Also update budget request with scanned receipts and your payment details. | Make sure that you do any follow ups after the event. Also update budget request with scanned receipts and your payment details. | ||
== Report back == | == Report back == | ||
Once the event is over, report back as soon as possible. Your fellow Reps are eager to know what happened! | Once the event is over, report back as soon as possible. Your fellow Reps are eager to know what happened! | ||
=== Inbound === | === Inbound === | ||
==== ReMo ==== | ==== ReMo ==== | ||
Make sure to update the | Make sure to update the event page of the event with photos, posts, and links. | ||
Write an email to reps-general with links to photos if possible. (Everyone loves photos!) | Write an email to reps-general with links to photos if possible. (Everyone loves photos!) | ||
==== Planet ==== | ==== Planet ==== | ||