Contribute/Archive/Community Building Team/Meetings/2014-05-19

Core team weekly meeting
Date & Time: Monday 19 May 2014 @ 5pm UTC
Location: CBT vidyo room (http://mzl.la/cbt-vidyo)
Moderator: David 
Last agenda + notes: https://cbt.etherpad.mozilla.org/team-meeting-week16
Parking lot: https://cbt.etherpad.mozilla.org/parking-lot

Homework

• Please create a pad where you are collecting notes and building an outline for your Q2 story (or stories) and add a link at https://cbt.etherpad.mozilla.org/stories
  
  

Updates

• Please read -- we won't go through this information together in the meeting, but everyone needs to know about this.  Send any questions or comments to the team alias.
  
  
• No team meeting next week on May 26 because of US holiday.  David is also on PTO this Wed-Fri.
  • Michelle is facilitating TRIBE storytelling next Wed/Thurs, and will be on PTO Friday
    • Larissa is in the TRIBE session Michelle is leading.
      
      
• 1:1s for this week
  • Please be ready to talk through a mid-quarter check in on your Q2 goals [Continued from last week]
    • https://cbt.etherpad.mozilla.org/goals
      
      
• Communications
  • What we'll share with the project this week
    • about:mozilla newsletter reboot and contribution submission form
  • What we'll share with the People team this week
    • Note about Ally stepping up as People Steward and what that role is (voluntary Community Manager for teams without dedicated staff) and what  things she will work on [Carryover]
  • What will we share with the People leads this week
    • David out this Thursday
      
      
• Strategy lens discussions
  • No update for last week.  There was a senior team offsite (SC+VPs) at the end of last week though and I'll share more about that when I find out.  I also prepared an update for Debbie on the 10x goal for her to take there (see below)
    
    
• Other items
  • Debbie asked me to prepare information about progress toward the 10x goal and the risks and opportunities we're facing.  This was a last minute request that came in the day before the senior offsite, so I didn't have time to create it collaboratively -- I do think it captures the discussions we've been having lately.  Interested in people's thoughts.
  • Next steps with volunteer policy docs
    • For the public document, I'll blog about the agreement and share it on an upcoming project call and then we can plan to have it go live on www.mozilla.org as part of an upcoming Get Involved page update
    • For the internal policy document, we'll need to find time to go through it together to make sure we're all well versed in it.  Maybe something for an in person discussion in August at our work week?
      
      

Discussion

• Nominations for community building superstar badge (2 minutes)
  • https://badges.mozilla.org/en-US/badges/badge/Community-building-rockstar
    • People involved in rebooting the about:community newsletter
      • https://wiki.mozilla.org/Newsletters/about_mozilla_credits#Credits
        
        
• Rotating Updates (5 minutes)
  • This week: Larissa/Pierros and Flame dogfooding
    • https://docs.google.com/a/mozilla.com/document/d/1yb2PeNyRuibZRBYfa607R4J5RRPUuQr5NSLft10b4-g/edit (not very up to date and I'm not going to be responsible, but there you go)
  • Next week: Pierros
    
    
• Blockers
  • Is anyone feeling stuck on anything?
    • Baloo status in Q2: https://wiki.mozilla.org/Baloo#Q2_2014
    • MozCamp and visas -- Larissa to share out staff who are attending
      
      
• Travel requests and next steps (5 minutes)
  • Next steps
    • Aggregate: https://docs.google.com/a/mozilla.com/spreadsheets/d/16nwXbY0KnFAIz_5WeJ8jYTlmqKCJhJpd89C2zYOPW0w/edit#gid=0
    • The aggregate total fits in with our available budget and gives us enough room to include the actuals from earlier travel this year and some leeway for unplanned trips
    • Go ahead and book flights, including for August work week
    • Risk is that if we don't stick to this budget, we'll need to scale back what's possible with an end of the year Community Builders meetup
    • Question-- are we planning the work week through a travel agent?  Same question for work week in London attached to MozFest? +1 - also, are we planning to have all 3 interns and Jennie join the August work week?
      
      
• Mapping our work back to people team goals
  • People team one pager for reference: https://docs.google.com/a/mozilla.com/document/d/1BAoCiYNxTRmJiA9w3PFm53xI01t_jylll9KTALU_iWc/edit
    • Increase active contributors to Mozilla’s target initiatives by 10x
    • 100% of top active contributors are identified
    • 50% of active contributors will bring at least one new member to the project
    • 90% of EOY active contributors express an intention to contribute to the project for at least the next 12 months
    • At least a 4 out of 6 rating as a trusted partner to the project
  • Let's have a discussion if we are asked to help with projects that don't directly map to the above goals.
    
    
• Creating visibility on our partnerships
  • Our team needs more visibility, HRBPs are asking for more visibility, Debbie is asking too
  • What can we do
    • Iterate on SmartSheet -- let's refine what we track there.  What's essential?  What's missing or not filled out now?  What columns can we drop?
      • https://wiki.mozilla.org/Contribute/Areas#SmartSheet_version
    • Iterate on wiki
      • What does our Practical Plants look like?
        • http://practicalplants.org/wiki/Arbutus_unedo
          
          

Action items (last 5 minutes)

• Action items from today
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• Action items from last week: 
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