Project Management/2012 Q1/Requirements

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Current Situation

Goals

  • Provide transparency to the entire organization
  • Allow for better planning
  • Provide more benefit than required additional work (cost/benefit analysis)
  • Allow for formalization of planning and execution while still allowing for agility and R&D activities.

Users

  • Web Product Engineer (Daily)
  • Stakeholder (Weekly)
  • Web Dev Programmer (Monthly)
  • Director (Monthly)

General Requirements

  • Easy-to-use
  • Accessible
  • Web-based
  • Cross platform and mobile-friendly
  • Resource management
  • Timeline management
  • Project prioritization
  • Project submission process
  • Links and other project meta data
  • Private and public views
  • Data visualization and dashboard tools
  • Scrum/Agile abilities
  • Integrates with existing tools (Bugzilla, Github, SVN, wikis)
  • Provides instant benefit for everyone involved!
  • Role-based security

What the future tool should NOT be

  • A replacement for Bugzilla, Trello, or other task trackers.
  • Additional work for developers
  • Closed off from the community
  • Complicated and difficult to use

User Stories

Template: "As a <role>, I want <goal/desire> so that <benefit>"

Roles: Project Manager, Engineer, Director, External Contributor

  • As a project manager, I want to see a dashboard of my project so I an keep track of the progress to completion.
  • As a director, I want to see a dashboard of all of my team's projects so I can better plan for the future.
  • As an external contributor, I want to see a list of all open projects so I find new projects or tasks that interest me.
  • As an engineer, I want to minimize the amount of time using a PM tool so that I can focus on creating amazing software.
  • As an operations manager, I want to see what projects will require hardware so that I can plan for procurement.
  • As a project manager, I want to see data that will help inform continuous improvement.

Tool Evaluation List