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→Travel to Berlin
=='''Travel to Berlin'''==
Bookings to Berlin have begunare done. The Egencia instructions have be were emailed to '''anyone approved to attend'''. New hires will have individual deadlines based upon hire/start date. Approved contractors, vendors, seasonal, status employees will be were notified with an email from bmark@mozilla.com with specific instructions.
Specific instructions were emailed to you about how to book, as we have a new process for anyone based outside the US, Canada & Central/South America. APAC employees will '''NOT''' be booking your All Hands travel in country based site, and will be using Egencia Americas. European employees '''WILL''' be booking in your country based site to allow access to trains and low cost airlines.
Should you need to reach someone at '''Egencia Americas''' for special circumstances or changes that can't be done online:
*We work closely with Recruiting to ensure new hires are invited after their start date. No need to let us know about these.
*If you would like to invite someone who is a business partner, facilitator or some other category that isn't an employee or volunteer (not a personal guest/family), email bmark@mozilla.com.
*Change fees and changes in airfare will be covered by Mozilla for business reasons only. Please email bmark@mozilla.com ahead of calling Egencia to make the change. If the change is specific for all hands, payment can be made centrally. If a change is due to a team specific need, you will need to provide payment over the phone and submit for reimbursement with manager approval. Any changes for personal reasons must be paid by the employee directly to Egencia over the phone (see next point)*If you'd like to change your itinerary for personal reasons, please call Egencia directly (numbers above( and be prepared to provide payment for the change fee and any change in airfare over the phone.
====Arriving Early/Departing Late Guidelines====
# If you live in a country where '''work travel is prohibited on weekends''', you may travel on Friday, Jan 24 and Monday, Feb 3, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). You must have approval from our benefits team in writing (and send to bmark@mozilla.com) '''prior''' to booking any travel. Approvals and expenses will not be applied retroactively.
# If you live in a country where '''work travel is prohibited on Sunday''', you may travel on Saturday, Jan 25, if you’d prefer (not required). For hotel, you will book and pay on your own, and expense the manager approved amount (which is coded to your cost center). You must have approval from our benefits team in writing (and send to bmark@mozilla.com) '''prior''' to booking any travel. Approvals and expenses will not be applied retroactively.
# If you'd like to make changes to extend your stay on either side after booking, you will be responsible for all change fees and change in airfare.
====Booking Family Travel====
