User-tasks for the event dialog

small business

• Write down when an appointment is
• Tell the app to remind him of appointments
  • (case: working at computer, appointment with co-worker at 11:00. Wants to be interrupted for that)
• Write down location of appointment
• Store anniversaries etc
• Store repeating events
  • (case: deadline for tax)
• Set privacy
  • (case: secretary doesn't need to know about this private item)

Student

• Write down when an appointment is
  • (case: doctors appointment)
• Write location
  • (case: room nr for appointment with professor)
• Set recurring pattern
  • (case: class every week)
• Add url
  • (case: homework description on the net)
• Add aniversaries
  • (case: friends birthday)
• Send invitations over email (but without fullblown freebusy)
  • (case: telling a friend when and where some event is)

Enterprise

• All of the small business tasks
• Invite co-worker to an appointment
• Make a reservation for a room
• Add document

Discussion

We see that the small business tasks and the student cases have a big overlap. They can likely share the same UI. But enterprise is quite different, with features that require a lot of UI. Currently, that's handled by having to distinct dialogs: to sets of code. This is a bit overkill. A solution could be to have one set of code, but with a pref to enable some parts of it (like the freebusy part).

Toronto List

event dialog related items from the toronto list

Core

• Create an event/task
• Edit an event/task
• Be reminded
• change a repeating pattern
• change an instance of a repeating event

Necessary for our target users

• Access my addressbook while inviting (Lightning+)
• Cancel a meeting
• Change your response to said invitation
• Find when someone else is free (multiple people)
• move an event to another calendar
• copy an event to another calendar
• classify an event (tags)
• set up an event in a different timezone
• publish an event/notes from it
  • send mail to everyone at a meeting
• set an event as not blocking my time

Nice to have

• Suggest an alternate time/reschedule
• Schedule a meeting before a deadline
• find attendees for meetings
• attach a "thing" (including application) to an event/task
• annotate events on read-only calendars
• set up events for plane flights between timezones
• create a set of events from a single template
• manipulate events by classification
  • change, move, show, hide
• link two events together so they always move together
• create events with ambiguous ends
• classify events in email categories
• reschedule an event to an ambiguous time
• separate/understand my work/home availability (the same event has different free/busy implications depending on who's asking)
• handle travel time for events
• designate ranges/rules for handling/accept/decline invitations
• get birthdays from addressbook
• tell me how old someone is
• handle event importance
• send out an invite with customize appearance
• rich notes
• spellcheck my events
• delegate an event
• schedule vacation time

Extension fodder

• create timezone independent events
• reserve a room
• reserve a resource
• group attendees
• translate an event

user-tasks for task dialog

small business

student

enterprise