Project Management/2011 Q4/Updates/Project Funnel - Short-Term Proposal

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Purpose

Based on the outcome of the project management survey, we need to develop a short term solution to gain visibility across the organization on our projects. As of 2011-11-10, nearly 51% of the 150 respondents have said that quarterly goals are at risk due to their group being over utilized. This is a comment problem voiced by employees due to so many projects requiring assistance from multiple other groups. The purpose of this proposal is to create a short-term solution to help all employees to work together as a single team to better understand how to move all of Mozilla forward.

Probing Questions

How we can bring more visibility to projects to help all of us to better understand what is being requested of each team? If you put in a bug for a team to complete by a specific date, and they say they do not have the bandwidth, what do you do? How can we compare the relative importance of all requests and decide on what moves forward if we don't have a view of everything being asked? If prioritization is really about making choices, how we can make informed decisions without knowing all of the available options?

Proposal

  • Develop a simple Google Doc form to capture all major projects at Mozilla.
  • Only make the form available during a predefined and communicated period near the end of a given quarter.
  • Sort and organization the results of the form submissions in a Google Doc.
  • Remove duplicate projects and clean up submitted data.
  • Communicate to the organization summaries and metrics of the submitted data.
  • Perform a [[Project_Management/2011_Q4/Meetings/Background_Info#Project_Prioritization|project prioritization] process on the submitted projects.
  • Review and adjust the list of projects that should be priority for the next quarter.
  • Gather feedback from all Mozilla groups on if all priority projects are technical possible within the defined schedule.
  • Adjust priorities based on what is possible given all of the internal constraints and feedback.
  • Approve priority list and communicate to the entire organization.

Intake Form

Project Spreadsheet

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