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=='''Registration'''==
This is an invite-only event.
=====New Hires=====
We have a process to identify new hires each Monday and will invite them to book travel. No action necessary from managers other than to let them know about the event. Please work closely with your recruiting manager as they are aware of all deadlines.
=='''Food & Drink'''==
Breakfast, lunch & snacks will be provided and paid for centrally for attendees. Details about dinners will be shared soon.
=='''Hotel'''==
Hotel rooms are reserved for all employees & volunteers to stay all week, including employees based in San Francisco (just as if we were somewhere you don't live). We encourage everyone to stay in the hotel and be a part of the full week's activities.
=====Pre/post=====A link ''will be'' available to book hotel 3 days pre and 3 days post at our negotiated rate. The pre/post reservations will require the use of an LDAP email* so we can link them to your All Hands reservation. Rooms booked by any method except this link will not be linked to your main reservation. =='''Travel Insurance'''==Please do not book any travel until an email has been sent by Brianna. ====Arriving Early/Departing Late Guidelines==== Our standard travel guidelines apply (pre-populated in Egencia) when booking with a few additional budget constraints. Anything booked outside of them will require approval. Most people will arrive on Monday, December 5th and leave on Saturday, December 10th. Here are some exceptions: * If you live in a country where work travel is prohibited on weekends, you may travel on Friday, December 2nd and Monday, December 12th, if you’d prefer (not required). For hotel, you will book and pay on your own (per hotel instructions below), and expense the manager approved amount (which is coded to your cost center).* If you plan to spend some extra personal time in Hawaii (choosing to arrive before Monday, December 5th or depart after Saturday, December 10th), you'll need to create an itinerary in Egencia for standard dates/locations within the Hawaii Portal and compare to the custom dates you'd like. Please share the difference via email or through the approval comment box when you submit the flight. You can sway up to +$100 over and Mozilla will cover it. Otherwise you'll need to come with an alternate itinerary that fits within the pricing (like a round trip in and out of KOA w/ longer dates, and you personally book & cover the rest). We do not have the ability for employees to reimburse Mozilla for any overage.* If you are attending the Monday Core Influencer's event (by invite).* If you would like to arrive early to recover from jetlag, you will need manager approval for any additional costs associated with the extension. There is no unilateral "All Hands" approval based upon timezone to arrive early. For hotel, you will book and pay on your own (per hotel instructions below), and expense the manager approved amount (which is coded to your cost center). ====Booking Family Travel====Once travel has opened to staff, you may book family, whether they will accompany you on your flight or join us later; and you have two options: Direct or through Egencia. If you choose to book family through Egencia, please first book your own flight and then call Egencia with your airline confirmation number (staff do have to go through Egencia). Otherwise, you can book family direct (either through the airline or through another third party) and call the ticketing airline(s) with both confirmation numbers and ask them to link your reservations, so they know you are traveling together. They should also be able to assign seats together. You will avoid the limited hours Egencia offers and avoid paying their ticketing fee. If you prefer to book your family through Egencia, you can pay (including the Egencia booking fees) and coordinate with your own travel (recommend to book and then call/email Egencia with your itinerary number to match for family). Note that booking through Egencia does not put you on the same reservation, nor guarantee the reservations will be linked (you would still need to call the airline to link them). * '''Call:''' +1 (877) 264-1622 or +1 (417) 521-0273; Monday - Friday 9 am - 6 pm EST. If you call outside these hours, you will get an after hours agent, who may not be as helpful. * '''Email:''' egegrp@expedia.com. The email is monitored Monday - Friday 9 am - 6 pm EST. If you email, you will eventually need to call with a credit card (for fares & fees for family) and personal details of travelers, but the email can get the flights set-up. The agents will need to following information in the initial email to search for flights: Departure City (hometown) & Arrival City (should be KOA), Travel dates & Number of people traveling together + legal names ====Travel Insurance====
Mozilla provides emergency medical accident and illness cover for all global employees/interns and their dependents. You can view more information on [https://mana.mozilla.org/wiki/display/PR/Travel+Insurance+-+Business Mana]. This coverage begins at the time the you leave home to start your business trip. It also has a provision for a 14 day extension for leisure travel outside of the business travel. If you have additional questions, please email benefits@mozilla.com.
Mozilla does not cover travel insurance for volunteers.
=='''Ground Transportation'''==
===== Shuttles are provided=====
All Mozillians and guests who have flights arriving anytime on Monday, June 26th in San Francisco International Airport (SFO), will be transferred to the hotel.
If you arrive into another airport (OAK or SJC) or on a different date, ground transportation is on your own.
=='''Immigration'''==
