Reps/Council/Elections

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Overview

Every 6 months, 3 or 4 Mozilla Reps (depending on the election cycle) are elected to sit on the Mozilla Reps Council (aka ReMo Council or aka the "Jedi Council") for a 1 year term. The elections ensure that the program stays true to its core values of participation, accountability and transparency.

All Mozilla Reps Council members who are elected to the council agree to the following responsibilities and to be hold accountable by these criteria.

One-off “Single 6-month term” in Spring 2019 Elections

In these Spring 2019 elections we will have 5 spots open. 4 spots are for a 12-months term, 1 spot is for a 6-month term. With this we can balance out our current 5/2 open spots at elections to a more balanced 4/3 split. The reasons for desiring balanced leadership replenishment include: High level of leadership continuity and a fair distribution of workload for projects spanning across a Council members end of term.

In Sprint 2019, the Council Candidate with the 5th-most votes will be taking on the 6-months term, the others will have a normal 12-months term. The Rep serving on Council for 6 months can re-nominate themselves for the Autumn 2019 elections for a 12 month term.

Election Rules

Voters

  • All active Mozilla Reps who have a profile page on the Mozilla Reps Portal are eligible to exercise their right to vote.

Voting

  • Voting is done via a special page on the the Portal and each Rep can cast a vote only once per election.
  • The elections shall utilize Range Voting, where each voter will assign a score from 0 to N to each candidate (where N is the number of candidates). A voter abstains from voting by assigning a score of 0 to any number of candidates.
  • With the exception of the system administrators, no one shall be able to associate a Rep to a vote, thus voting is anonymous.
  • A Rep cannot, under any circumstance, use another Rep's account to vote. Any Rep found undermining the sanctity of the elections shall be removed from the program, after investigation by the Council.
  • Reps shall be given at least 72 hours to cast their vote after the elections have commenced. The length of the voting period is up to the Reps Peers to decide.
  • No vote shall be counted after the prescribed voting period.

Candidates

Only Mozilla Reps who have had experience mentoring (ie. being a Mentor or attended one of the Participation/Open innovation as invitees to Cohort's events are eligible to self-nominate themselves as candidates for a Council seat. After self-nomination, the Reps Peers will review the nominees's eligibility based on the following criteria:

  • General skills:
    • Proficiency in English
    • Availability for extra Council duties (eg. chairing, staff meetings, work weeks etc...)
    • Ability to travel (once or twice per term)
    • Take initiative on leading projects inside Reps
    • Be critical to help shape the volunteer strategy
    • Have a clear understand Mozilla’s current direction and goals
    • Have strategic thinking
    • Be able to communicate Reps mission and vision to the rest of the org and volunteers
    • Understand and be able to communicate Reps as the leading mobilizers program
    • Be able to articulate his/her opinion in strategic meetings
    • Have a strong background around the open web (and free software) movement
    • Expertise on the ground with local communities and grassroots efforts
    • Be recognized as a supportive leader inside the Mozilla community
    • Have existing relationships across the organization with both volunteers and employees
  • Nice to have:
    • Geographically spread

If, after the review of self-nominations period is finished, there are as many candidates as there are seats available on the Council, each candidate will be assigned a seat and no election will be held.

After the self-nominated Rep is cleared by the Peers, they will be officially announced as a candidate by the Reps Peers.

If a self-nominated Rep is not cleared by the Peers to run for election, they cannot appeal that decision.

Campaigning

  • Candidates are given 7 days to campaign and communicate their agenda, plans, achievements as a Rep/Mentor, and personal strengths, to the Mozilla Reps voting body.
  • Candidates can use Discourse, the public Reps communication channels, personal website/blog, a Mozilla Wiki page or any other public channel to post information regarding their candidacy. Messages in private are discouraged.
  • The set of questions that each candidate is required to answer can be found here. The Reps Peers create a Discourse topic to hold all candidate's answers in one place.
  • Use of Social Media shall be acceptable, provided posts are not private or targeted, deemed as spam, negative, nor detrimental to the election process and the Mozilla Reps program in general.
  • Any Candidate found campaigning in violation of aforementioned guidelines shall be disqualified after investigation by the Peers if elections have not yet started. If the candidate won a seat and is found to have violated the guidelines, the candidate will be be removed from the Council and replace with the candidate who was ranked just below after the range voting.
  • Mozilla Reps Council members cannot make public endorsements of candidates during the campaign period.

Campaign video

All candidates can produce a short campaign video if they wish to do so. This video can be uploaded to any online service and then be linked in the Discourse Q&A answer post every candidate needs to post.

Video is a great format to help give a human face to the election process. It also helps candidates tap into their creative side and connect with Reps on another level that's direct, genuine and a lot of fun. Through the video medium, Reps can get to know the candidates better, understand what they stand for and have a more personal connection with the candidates. There are no specific requirements as to what equipment or software you need to use, as long as the video is good enough quality so that your face is recognizeable and your voice is understandable.

The video can last up to 2 minutes (120 seconds). If you submit a video that is longer, then the Peers reserve the right to remove it from your post until it fulfills this requirement.

Town Halls

During the Campaign period there are 2 Town Halls being held. Candidates should attend at least one of these. They are around 6 hours apart to cover as many timezones as possible, but we are aware that we can not cover *all* timezones. Therefore questions can be submitted beforehand and the calls will be recorded/streamed on Air Mozilla.

  • The Reps Peers will give a short introduction and explanation for the elections at the beginning of each Town Hall and set the ground for the further parts (max 5 minutes)
  • The rest of the call is open for any Rep to ask questions to all/specific candidates about their goals and motivation

Results

  • The three (or four) candidates (depending on the election cycle) who get highest number of votes shall be declared newly elected Council members.
  • If there are fewer elected candidates than the available number of Council seats, the Council will assign a provisional Council member who will sit on the Council for six months (ie. until the next election). The provisional Council member's seat will be vacated after the next elections.
  • In case of a tie that affects the outcome of the elections, the tie shall be broken by the following criteria:
    • The Rep with the least number of days spent as part of the Council shall be declared the winner. This is to ensure a good representation for the Council and giving all Mentors a chance to be part of the Council.
    • If there is a tie with the first criterion, the Peers shall deliberate based on the Candidate's track record as a Mentor, and the Peers shall break the tie by vote.

Appeals

A Candidate has 48 hours after elections results are made public to file an appeal to contest the results of the elections.

Election Schedule

The Election Schedule is adapted for public holidays and other events, therefore it is custom to every single election. You can find an example here: https://github.com/mozilla/Reps/issues/327

General template:

- [ ] DATE - Plan Town Halls (@MichaelKohler)
- [ ] DATE - Timeline presentation and announcement in Reps Call / Discourse / Mailing list (@ioana-chiorean)
- [ ] DATE - Call for Nominees starts (1 week) (@ioana-chiorean) [DISCOURSE POST HERE.](https://discourse.mozilla.org/t/important-council-elections-autumn-2018-please-read/32036)
- [ ] DATE - Call for Nominees closes (@ioana-chiorean)
- [ ] DATE - Call with Nominees & Peers to make sure they understand accountability (Peers)
- [ ] DATE - Q&A starts on Discourse (1 week) (@ioana-chiorean)
- [ ] DATE - Nominees Q&A Town Hall Timezone 1 (@ioana-chiorean)
- [ ] DATE - Nominees Q&A Town Hall Timezone 2 (@ioana-chiorean)
- [ ] DATE - Deadline for answers in Discourse Q&A (@ioana-chiorean)
- [ ] DATE - Voting starts (1 week) (@ioana-chiorean)
- [ ] DATE - Voting closes (@ioana-chiorean)
- [ ] DATE - Voting Analysis is published (@MichaelKohler)
- [ ] DATE - Wiki Pages are updated (@MichaelKohler)
- [ ] DATE - New Council members have write access to GitHub Reps repo (@MichaelKohler)
- [ ] DATE - New Council members are in the OI Mozillians group (@MichaelKohler)
- [ ] DATE - Onboarding begins (@couci)
- [ ] DATE - New Council members are in the Council Mozillians group (@couci)
- [ ] DATE - New Council members are in the Telegram group (@couci)
- [ ] DATE - New Council members are in the reps-council alias (@couci)
- [ ] DATE - New Council members have access to Slack / #oi-team channel (@MichaelKohler)
- [ ] DATE - Onboarding is done and new Council is operational - new council members have confirmed they all have access to everything (@couci)
- [ ] DATE - Old Council members are removed from Telegram group (@couci)
- [ ] DATE - Old Council members are removed from OI Mozillians group (@MichaelKohler)
- [ ] DATE - Old Council members are removed from Council Mozillians group (@couci)
- [ ] DATE - Old Council members are removed from Reps GitHub collaborators (@MichaelKohler)
- [ ] DATE - Reps Portal is updated with new Council members in Council group (@couci)
- [ ] DATE - Blog announcement for new members + outgoing members is published (@couci)
- [ ] DATE - Mozilla Leadership Page is updated (@MichaelKohler)