Reps/Council/Elections

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Overview

Every 6 months, 3 or 4 Mozilla Reps (depending on the election cycle) are elected to sit on the Mozilla Reps Council (aka ReMo Council or aka the "Jedi Council") for a 1 year term. The elections ensure that the program stays true to its core values of participation, accountability and transparency.

All Mozilla Reps Council members who are elected to the council agree to the following responsibilities.

Election Rules

Voters

  • All active Mozilla Reps who have a profile page on the Mozilla Reps Portal are eligible to exercise their right to vote.

Voting

  • Voting is done via a special page on the the Portal and each Rep can cast a vote only once per election.
  • The elections shall utilize Range Voting, where each voter will assign a score from 0 to N to each candidate (where N is the number of candidates). A voter abstains from voting by assigning a score of 0 to any number of candidates. (More information on how to cast a ballot here)
  • With the exception of the system administrators, no one shall be able to associate a Rep to a vote, thus voting is anonymous.
  • A Rep cannot, under any circumstance, use another Rep's account to vote. Any Rep found undermining the sanctity of the elections shall be removed from the program, after investigation by the Council.
  • Reps shall be given 72 hours to cast their vote after the elections have commenced. Voting begins at 12pm UTC on Day 0 and closed at 12pm UTC on Day 3.
  • No vote shall be counted after the prescribed voting period.

Candidates

Only Mozilla Reps who have had experience mentoring (ie. being a Mentor or attended One of the Participation/Open innovation as Invitees to Cohort's events are eligible to self-nominate themselves as candidates for a Council seat. After self-nomination, the Council will review the Mentor's eligibility based on the following criteria:


  • General skills:
    • Proficiency in English
    • Availability for extra Council duties (eg. chairing, staff meetings, work weeks etc...)
    • Ability to travel (once or twice per term)
    • Take initiative on leading projects inside Reps
    • Be critical to help shape the volunteer strategy
    • Have a clear understand Mozilla’s current direction and goals
    • Have strategic thinking
    • Be able to communicate Reps mission and vision to the rest of the org and volunteers
    • Understand and be able to communicate Reps as the leading mobilizers program
    • Be able to articulate his/her opinion in strategic meetings
    • Have a strong background around the open web (and free software) movement
    • Expertise on the ground with local communities and grassroots efforts
    • Be recognized as a supportive leader inside the Mozilla community
    • Have existing relationships across the organization with both volunteers and employees
  • Nice to have:
    • Geographically spread

If, after the review of self-nominations period is finished, and there are as many candidates as there are seats available on the Council, each candidate will be assigned a seat and no election will be held.

After the self-nominated Rep is cleared by the Council, (s)he will be officially declared as an candidate by the Council.

If a self-nominated Rep is not cleared by the Council to run for election, (s)he cannot appeal that decision.

Campaigning

  • Candidates are given 10 days to campaign and communicate their agenda, plans, achievements as a Rep/Mentor, and personal strengths, to the Mozilla Reps voting body.
  • Candidates can use their personal Mozilla Reps profile page, personal website/blog, Mozilla wiki page or any other channel to post information regarding their candidacy.

The set of questions that each candidate is required to answer can be found here.

Questions moderation

Using mozmoderator.org we will be gathering questions during the campaign period. After finalizing the top 10 questions each candidate is required to answer a set of questions that will be posted on their official wiki page.

  • Use of social media and email shall be acceptable, provided posts are not deemed as spam, negative, nor detrimental to the election process and the Mozilla Reps program in general.
  • Any Candidate found campaigning in violation of aforementioned guidelines shall be disqualified after investigation by the Council if elections have not yet started. If the candidate won a seat and is found to have violated the guidelines, the candidate will be be removed from the Council and replace with the candidate who was ranked just below after the range voting.
  • Mozilla Reps Council members cannot make public endorsements of candidates during the campaign period.

Campaign video

All candidates are asked to produce a short campaign video. More details....

Results

  • The three (or four) candidates (depending on the election cycle) who get highest number of votes shall be declared newly elected Council members.
  • If there are fewer elected candidates than the available number of Council seats, the Council will assign a provisional Council member who will sit on the Council for six months (ie. until the next election). The provisional Council member's seat will be vacated after the next elections.
  • In case of a tie that affects the outcome of the elections, the tie shall be broken by the following criteria:
    • The Rep with the least number of days spent as part of the Council shall be declared the winner. This is to ensure a good representation for the Council and giving all Mentors a chance to be part of the Council.
    • If there is a tie with the first criterion, the Council shall deliberate based on the Candidate's track record as a Mentor, and the Council shall break the tie by vote.

Appeals

A Candidate has 48 hours after elections results are made public to file an appeal to contest the results of the elections.

Election Schedule

1st election cycle (spring 2013)

  • February 11th: election announcement and call for self-nominations
  • February 18th: candidates announced by council and campaign is officially open at 12pm UTC
  • February 24th: Town hall organized in #remo at 3pm UTC (to be confirmed)
  • March 1st: voting begins at 12pm UTC
  • March 4th: voting ends at 12pm UTC and results are announced publicly

2nd election cycle (fall 2013)

  • September 4th: election announcement and call for self-nominations
  • September 21st: candidates announced by council and campaign is officially open at 12pm UTC
  • September 28th - September 30th: Questions are gathered in mozmoderator.org
  • October 5th: all questions answered and voting begins at 00:00 UTC
  • October 8th: voting ends at 00:00 UTC and results are announced publicly

3rd election cycle (spring 2014)

  • March 21: call for candidates (eligible Mozilla Reps Mentors only - call closes on March 27
  • March 28 April 4: start of campaign period
    • candidates are given 7 days to answer questions and post them on their profile page
    • candidates are given 7 days to publish a 30-120 seconds campaign video
  • April 4 April 11: deadline for answers and videos to be published
    • Reps are given a week to read through candidate answers and watch their videos
  • April 11 April 18: campaign ends and voting by all Reps who are eligible to vote begins - (voting closes after 72 hours)
  • April 15 April 22: new elected members are announced and their term begins

4th election cycle (fall 2014)

  • 3 October: Call for nominations.
  • 10 October: Campaigning begins.
  • 17 October: Campaigning ends.
  • 18 October: All questions answered and voting begins at 00:00 UTC.
  • 21 October: Voting ends at 00:00 UTC and results are announced publicly .