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Reps/Council/Elections/Fall2013: Difference between revisions
→Reporting monthly on reps.mozilla.org consume to much time and no one actually read these reports. Is it really needed?: Added my thoughts! :-)
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==== Reporting monthly on reps.mozilla.org consume to much time and no one actually read these reports. Is it really needed? ==== | ==== Reporting monthly on reps.mozilla.org consume to much time and no one actually read these reports. Is it really needed? ==== | ||
* '''Nikos''': First of all I'm not sure that no one read these reports. Mentors do, or at least they should :) We need a way of determining if a Rep is active or not on a regular basis. I agree though that the report system at its current form served its purpose well but it's time to move to something more efficient. Monthly reports indeed consume much time to fill and in several cases a Rep may not remember activities she/he did in the beginning of a month. What we need ia a continuous report workflow. We are already used of publishing small status updates in other aspects of our lives, about things we do. We need to implement a way that every Rep can report her/his activities even the day after the event, weather this is a link to blog post, a tweet, a gallery (or auto-fetch all these from the event's hashtag ;)), or just a quick post or event report right on reps portal. | * '''Nikos''': First of all I'm not sure that no one read these reports. Mentors do, or at least they should :) We need a way of determining if a Rep is active or not on a regular basis. I agree though that the report system at its current form served its purpose well but it's time to move to something more efficient. Monthly reports indeed consume much time to fill and in several cases a Rep may not remember activities she/he did in the beginning of a month. What we need ia a continuous report workflow. We are already used of publishing small status updates in other aspects of our lives, about things we do. We need to implement a way that every Rep can report her/his activities even the day after the event, weather this is a link to blog post, a tweet, a gallery (or auto-fetch all these from the event's hashtag ;)), or just a quick post or event report right on reps portal. | ||
* '''Sayak''': | * '''Sayak''': I would say Yes, they are needed! Monthly reports are the tools by which the mentors keep track of their mentees monthly activities and also guide them whenever they find areas where the mentees can improve. Hence, the mentors ideally have to read through them. Having said that, I believe that the best thing to do going forward isn't removing the reporting mechanism, but rather to improve it. I would rather say that its a enhancement request for the reporting tools itself. The reason why most reps complain about the reporting tools is beacuse, well they have to manually type about a lot of stuff that they have done during a particular month. At times, by the end of the month, they may have forgotten what they did throughout the month, whereas in other cases, there may be months where they might not have been able to achieve as much as they may have wanted to. I guess a way of resolving this issue would be to implement smarter capabilities wthin the tool itself, so that it can automatically aggregate activity contents from various places, and remind the reps about their past activities, as well as provide more concise options to the reps to select, instad of having to write about each and every single thing that they might have done. The ideal process should be such that the reps are able to file reports within as little time as possible, maybe even less than five minutes a month. This reduction in reporting time should ideally address this issue, and also as far as I know such an enhancement is already in the roadmap for the reps reporting tool. ;-) | ||
* '''Majda''': Short answer: yes, reporting is needed! Monthly reports are the best way for mentors to keep track of what their mentees (you!) are up to. In my opinion, the solution isn't to get rid of reports, but rather to: | * '''Majda''': Short answer: yes, reporting is needed! Monthly reports are the best way for mentors to keep track of what their mentees (you!) are up to. In my opinion, the solution isn't to get rid of reports, but rather to: | ||
** make it near-effortless to fill a report i.e. automate wherever possible. This is in constant improvement thanks to the web-dev efforts in the reps portal. For example: currently when a rep creates an event, or marks himself as an attendee, it is automatically added to his report. We should aim for the same kind of automation for blog posts, tweets and so on, until it becomes seemless to fill your reports. Reports shoudln't feel as such a pain in the neck, they don't have to include every little detail and can litterally take 5min to fill. | ** make it near-effortless to fill a report i.e. automate wherever possible. This is in constant improvement thanks to the web-dev efforts in the reps portal. For example: currently when a rep creates an event, or marks himself as an attendee, it is automatically added to his report. We should aim for the same kind of automation for blog posts, tweets and so on, until it becomes seemless to fill your reports. Reports shoudln't feel as such a pain in the neck, they don't have to include every little detail and can litterally take 5min to fill. | ||