Summit2013/TrackOwners

Summit 2013 Tracks

• [Product & Technology]
• [People & Process]
• [Purpose & Strategy]

Track Owners

Brussels

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Stewarts

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Santa Clara

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Toronto

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Track Owner Do's

Pre-Summit

• Host weekly office hours
• Review (with their fellow track leads) + provide feedback on presentations
• Make sure your Track is aligned with that of those in the other two locations
• Guide your facilitators on their presentation and ensure they are prepared/equip with the correct equipment/tech/support needs

At Summit

• Tour the venue on Thursday
• Ensure all technology/other equipment is in place in-time for the sessions on Friday/Saturday
• Watch the clock - ensure all of the presentations run on-time (and not over!)
• Be present in your track area during all of the sessions (alternating between rooms)
• Guide your floater to assist where needed
• If necessary, make last minute changes on the schedule google document
• Have fun!

Timeline

August

• 30th: Track Owner training/ meet your fellow Track Owners!

September

• 2nd: Send out session acceptance email today to the facilitators in your track
• 6th: Have you met with those who also own your Track at the other locations? If not, today is the deadline to make sure you're all in-sync about track goals, sessions, and daily themes
• 6th: Your Session facilitators need to know what's next - please reach out to them today and remind them to attend training next Monday (9th)
• 6th: Wow, Friday is busy. Please also identify one floater to help you during you on Friday/Saturday (and let Kate know). For more information about the responsibilities (and who would make a good 'floater), please see [here]
• 10th: Session facilitator training went great - today send out a re-cap (provided by Kate) to your facilitators for them to review
• 10th - 13th: Host your first office hours this week over IRC to help guide your session facilitators to success!
• 13th: Next Monday's wiki deadline is coming quick - *ping* your facilitators today to remind them to get it posted by Monday (...or else!)
• 16-20th: Office Hours (part 2!) Encourage your facilitators to ask questions
• 19th: Tomorrow is the deadline for facilitators to complete their needs forms and Monday (23rd) is the deadline for them to submit their rough-draft to you - TODAY - I will remind You to remind Them
• 23-26th: Office Hours...just get better with time
• 23-26th: This week your #1 task is to gather with Track Owners (leading the same track) across the three locations and review/compare the presentations so that you can make helpful recommendations come Friday. What you should be discussing: how do the presentations align with one another, the theme of the day, and the goals of the track. Hit a wall? Reach out to the relevant Content Team to help guide your feedback
• 27th: Feedback: Give it.
• 30th: Send out the first 'Need to Know' email leading up to the Summit - reminding your facilitators about all the good things like session room, time, logistics stuff, and how proud you are of them...
• 30th - 10/4: Office Hours going out with a *bang*

October

• 1st: Important email from me (Kate) - please read
• 3rd: Tour the venue, see the rooms that are designated for your track. More details about this will be provided closer to the date of the tour
• 3rd: Send out 'Need to Know' email to those facilitators whose session is tomorrow
• 4th: Send out 'Need to Know' email to those facilitators whose session is tomorrow

Resources

• Session facilitator wiki page
• Floater wiki page
• Master Session Schedule
• Session wiki template
• Session facilitator presentation template
• List of equipment available in each of the session rooms

Communication Channels

• Email:
• IRC: