Participation/Global Gatherings 2015/Singapur/Logistics Information: Difference between revisions

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== Goals ==
#REDIRECT [[Participation/Global_Gatherings_2015/Singapore]]
The Leadership Summit is the 3rd gathering part of the [[Participation/Globalgatherings2015|Participation Leaders initiative]]. Overall, this initiative is aimed at developing 150 participation leaders who:
 
...have increased their knowledge, skills and attitudes necessary to grow the impact of participation across Mozilla in 2016
 
...are aligned with and have contributed to Mozilla’s vision and strategy, and who will champion this with Mozillians and others
 
...have created and committed to specific plans for growing the impact of participation and contributing to Mozilla in 2016, aligned with the organization’s goals and priorities
 
=== Goals for the Leadership Summit: ===
1) Participation Leaders will feel prepared (skills, mindsets, network) and understand their role as leaders/mobilizers who can unleash a wave of growth in our communities, in impact and in numbers.
 
2) Participation Leaders will leave with action plans and commitments, specific to growing/evolving their communities and having impact on Firefox OS and a global campus campaign.
 
3) Everyone will leave feeling that “we’re doing this together.” Everyone attending (volunteer and staff Mozillians) will feel like a community that is aligned with Mozilla’s overall direction, and who now trust one another and have each other’s back.
 
'''Two additional goals for subsets of attendees:'''
 
1) Align all Reps around changes in the program, what’s expected of them, and what they can expect from Council and staff in 2016
 
2) Give the opportunity for volunteers in specific functional areas to build relationships with staff in those areas
 
=== Community Event Safety Guidelines (also called Code of Conduct) ===
 
The heart of Mozilla is people. This guideline is meant to support a happy, productive, and safe event experience that can welcome new ideas and inspiration for all attendees of Mozilla's Leadership Summit, regardless of gender, sexual orientation, age, ability, ethnicity, socioeconomic status, and religion (or lack thereof).
 
We gain strength from diversity, and actively seek participation from those who enhance it. These guidelines exist to ensure that diverse groups collaborate to mutual advantage and enjoyment. We will challenge prejudice that could jeopardise the participation of any person in the project, and we outline in this document expected, as well as prohibited behavior.
 
We have named this document the Community Event Safety Guidelines, but will also refer to it as the Code of Conduct. If you are attending the Leadership Summit, please read and internalize this guideline:
https://github.com/mozilla/participation-org/blob/master/global_events/leadership_summit/code-of-conduct.md
 
For those hosting events in their community, please feel free to remix this guideline.
 
== Logistics information Leadership Summit ==
 
=== Useful Information ===
 
=== Disembarkation / Embarkation Card ===
Foreign visitors arriving in Singapore are required to have a completed Disembarkation/Embarkation Card (or D/E card) for immigration clearance. (Click [http://www.ica.gov.sg/data/resources/docs/Info%20Guides/DE%2027I%2050%20V2%20pdf.pdf here] to see a preview of the D/E Card) The D/E card is available at all Singapore checkpoints. Travellers arriving by air can obtain the card from the airlines or on board their flights to Singapore. Travellers arriving by land and sea can obtain it from their travel agents, bus companies and ferry operators.
 
Upon the grant of immigration clearance, the Disembarkation portion will be retained by the officer. '''The Embarkation portion will be returned to the visitor.''' An endorsement indicating the period that the visitor is allowed to enter and stay in Singapore is stamped on both portions of the D/E Card as well as on the passport.
 
When the visitor leaves Singapore, '''the Embarkation portion will be retrieved from the visitor.'''
 
'''<span style="text-decoration: underline;">Don't lose the Embarkation portion given to you after you leave immigration upon arrival, you will need it to board your return flight.</span>''' [http://www.ica.gov.sg/page.aspx?pageid=97 More information]
 
=== Power plugs ===
 
'' Voltage ''
The standard voltage in Singapore is 220V/240V, 50 Hz. If you have equipment that runs on a higher voltage, you should not connect it to Singaporean power unless you have the correct transformer (voltage adaptor).
 
'' Power Plugs ''
Singapore uses the [https://en.wikipedia.org/wiki/AC_power_plugs_and_sockets#BS_1363_.28Type_G.29 British BS1363 three-pronged square pin type socket]. Plugs from the US, Western and Eastern Europe, and Asia will not fit into a Singapore power plug.
 
If you need a plug adaptor or transformer, we advise buying one before your arrival. Some hotels will be able to lend you an adaptor, but not all.
Also, if you bought new Power Splitter, make sure they fit in your plug adaptor.
 
=== SIM Card/ Data Plan ===
Singtel provides a plan  for 15 SGD with
 
100GB Data
 
500 minutes - Local Calls
 
30 minutes - International Calls
 
100 Local SMS
 
The Plan lasts for 5 days, so it is perfect for the event -
[http://info.singtel.com/personal/phones-plans/mobile/prepaid/hitouristsimcards Singtel SIM Card]
 
You can purchase it on RHB bank counter at airport.
 
=== Currency ===
Singapore's currency is the Singaporean Dollar. you could check the value at [https://www.oanda.com oanda.com]. At Dec. 17th, 1 US dollar is equivalent to 1,40788 SGD
All major currencies are accepted at our 24-hour money changers at Airport. These established and reputable banks offer competitive exchange rates.
 
=== Customs ===
Singapore has strong regulations and taxes for alcohol and tobacco. We recommend that you don't bring alcohol to Singapore. Also, the quantity for tobacco is small:
 
«Tobacco is heavily taxed, and you are not allowed to bring more than one opened pack (not carton, but a single pack!) of cigarettes into the country. This is particularly strictly enforced on the land borders with Malaysia.»
 
If you need to take medicines which may only be obtained through prescription under the Singapore laws, especially sleeping pills, depressants, stimulants, etc, '''please carry with you a prescription''' from a physician confirming that these medicines are required for your physical well-being. There are severe penalties for the illegal possession of such medicines.
 
Please note that the following are considered Prohibited Goods to carry on while entering Singapore:
* Chewing gum 
* Chewing tobacco and imitation tobacco products e.g. electronic cigarettes 
* Cigarette lighters of pistol or revolver shape
 
=== Health Care ===
 
Tap water is safe for drinking, and sanitation standards are very high. As a tropical country, Singapore is hot and humid so drink a lot of water. The lowest temperature ever recorded in Singapore was way back in 1934, when it hit a low of 19.4°C (66.9°F).
 
Malaria is not an issue, but dengue fever is endemic to the region. Singapore maintains strict mosquito control (leaving standing water around will get you fined), but the government's reach does not extend into the island's nature reserves, so if you're planning on hiking bring along mosquito repellent.
 
=== Transportation ===
 
'''Getting from the Airport to the Hotel'''
 
To reach the hotel, there are two options:
 
* Airport shuttle:
 
The Ground Transport Desk is a 24-hour counter catered to handle all passengers’ transportation requests and queries. It is located in the Arrival Hall of each terminal (if you are arriving at Terminal 1 - head for Burger King - it is just past that). The airport shuttle bus provides drop-offs to most down-town hotels (not only big hotels, but also hostels and backpacker inns). The bus departs every 15 minutes during peak hours and up to 30 minutes during non-peak hours. Tickets cost $9 per adult and $6 per child below 12 years of age. The journey to the city center will take approximately 25 minutes under normal traffic conditions. They have 10% discount if you book via their [https://www.wtstravel.com.sg/index.php/singapore-airport-transfer website].
 
* MRT (Mass Rapid Transfer):
 
The nearest MRT Station to the hotel is Farrer Park (not Little India). So you will need follow this route: Changi Airport (green line) - Tanah Merah (green line, change to the MRT to the city) - Bugis (change to the blue line) - Little India (change to the purple line) - Farrer Park.
 
 
'''People arriving early'''
 
Please contact Francisco Picolini in order to request more information.
 
 
'''Getting from the Hotel back to the Airport'''
 
TBA
 
'''Getting to the venue on Saturday and Sunday'''
 
We will have a special service of shuttles from the Hotel to the Venue and back. Also, we will have transportation to the Dinner places to the Hotel. Schedule will be announced soon.
 
Since all the transportation inside Singapore will be covered by Mozilla, we won't be covering extra expenses for Public transport (or taxis), inside Singapore. If you are arriving earlier, please contact Francisco Picolini to request transport reimbursements.
 
If you plan to stay longer than the "official" dates, we will try to arrange Transportation back to the Airport, but extra costs like Hotel nights, food, and transportation, won't be covered by Mozilla.
 
=== Hotel ===
All participants will be at [https://www.parkroyalhotels.com/en/hotels-resorts/singapore/kitchener.html ParkRoyal Kitchener Road Hotel].
 
Address:
 
181 Kitchener Road,
Singapore 208533
 
=== Venue ===
 
The event will be [http://scape.sg/venues held on Scape], a non-profit organisation with its mission and vision rooted in support of youth, talent and leadership development.
 
=== Calendar ===
 
=== Dinners ===
==== Friday Welcome Reception ====
 
We will be having a welcome reception at the hotel. Starting at 6 PM until 10 PM. The registration desk will be outside of the room, so you can pick up your badge.
 
Room: Emerald Ballroom 2 (3rd floor)
 
For those who will be arriving late, we will be there until 10 PM, so you can come and register, and say hi to the other fellow mozillians.
 
'''Menu:'''
 
''Cold Hors d'oeuvre Selection''
 
Salad Sticks with dips
 
Exotic Sushi and Maki Platter
 
''Spicy Lamb Pizza''
 
Lamb | Cheese | Onions | Cumin | Olive oil
 
''Crispy Fried Chicken with BBQ Sauce''
 
Chicken Wings | BBQ Sauce
 
''Beverage''
 
Soft Drinks
 
Chilled Juices
 
==== Saturday Night ====
 
We will have a special dinner at the Scape venue. On the TreeTop space.
 
'''MENU'''
* Salad Corner:
** Traditional Greek Salad
* Main Course:
** Classic Black Olive Fried Rice (50%)
** Stir Fried Vegetarian Mee Hoon (V) (50%)
* Hot Entree
** Braised Beancurd with Mushroom (V)
** Grilled Boneless Chicken with Teriyaki Glaze
** Breaded Fish Fillet with Fruity Mayonnaise
** Homemade Oriental Egg Fu Yong
** Pan Fried Vegetarian Gyoza (V)
* Dessert & Beverage
** Chilled Grass Jelly with Longan Refreshing Orange Drink
 
==== Sunday Night ====
 
We will be having a special farewell Dinner.
TBA.
 
== Expenses ==
 
=== What is covered by Mozilla ===
'''Transportation:'''
* We will be covering the whole trip. See section above about transport options. We will be covering a maximum of 9 SGD per person. For returning trip we will be updating this section too.
* To get to the venue, we will be having buses from the hotel. This service will be included in both ways, so you don't have to worry about transportation inside Singapore.
* Be aware that since we will be covering all the necessary trips during this event, we won't be reimbursing tickets for Public Transport in Singapore. That will be on your own.
 
'''Foods:'''
* All foods during the event will be covered by Mozilla.
** Friday dinner at the hotel
** Saturday and Sunday dinner
** Food during the meeting (lunch and 2 coffee breaks)
** Breakfast at the hotel during your stay
* We will be covering only Friday lunch and Monday lunch for those who arrives earlier on Friday, and those who departs late on Monday. The cost per person will be 15 USD. Please save your receipts to request reimbursement.
* Food at Airports:
** We are aware that many of you will be travelling several hours.
** We will be covering food at layovers only (cost 15 USD per person, per layover). Only layovers of more than 3 hours will be accepted to request reimbursement.
** We won't cover food at departure and/or arrival airports.
 
=== What you could ask like reimbursement and how ===
You can ask reimbursement for the following things:
 
==== Visas ====
 
* Visa fees (depending on the country, the cost may vary). According to the official information, visa fees are GBP 15.
* Costs related to visa process:
** Transport to the embassy if you don't have an office in your city
** Hotel at the city where the embassy is located if you need to spend the night
 
'''We won't cover the following "extras"''':
* Fees associated to offices or agencies that process the visa for you.
* Expedit/priority visas (we can do exceptions, but has to be reviewed)
* Medical insurance (note that in some countries are "suggested" and in others is "mandatory" in order to process the visa. We will only reimburse in case of "mandatory")
* Passport renewal (if you need to do a new passport, or if your passport has expired).
 
==== Transport ====
 
* Transport to your departure Airport.
** We encourage public transport, but we are aware that sometimes the Airport is not easy accesible from your home.
* Transport back to your place from the arrival Airport
 
==== Foods ====
 
* Food at layovers (Up to 15 USD per person, for a layover of more than 3 hours).
* We won't cover food at Arrival or Departure Airport.
 
==== Process request ====
 
The process for requesting the reimbursement is like any other budget request for Reps:
* If you are a Rep, you have to follow the [https://bugzilla.mozilla.org/form.reps.budget standard process], and include the [https://reps.mozilla.org/e/leadership-summit-singapore-2016/ Event page] in the request.
* If you are not a Rep, please contact a Rep in your region to help you out with this request. If you don't know any Rep, or need more help, please contact Francisco Picolini.
 
== Emergency Information ==
 
We're are holding a Leadership Summit, so what can happen?  Better prepared than not!
 
=== We have an alias for emergency===
 
Send an email to  [http://mailto:leadership-summit-emergency@mozilla.com leadership-summit-emergency@mozilla.com] in case of emergency.  Please only use this alias in case of emergency, for example: someone in our group is missing, hurt, or at risk in any way , please use this contact.  For non-emergencies, please use regular communication methods with [URGENT] in subject line.
 
=== Emergency Numbers in Singapore ===
* Police Tel: 999
* Fire & Ambulance Tel: 995
* Non-Emergency Ambulance Tel: 1777
* Meeting Place A in case of emergency: In front of hotel
* Meeting Place B in case of emergency: In front of venue
 
Attendee Emergency Communications:  Leadership Summit Telegram Announce group is the best way to stay in touch with immediate communications, with this wiki being the next update
 
== Miscellaneous ==
 
=== Local Laws ===
Singapore is known for its impeccable cleanliness and low crime rate. But as with most good things, the high regard the country gets for its cleanliness and safety comes with a price, please be aware of some laws that the country imposes, there are acts considered harmless in your home country that are illegal in Singapore.
Read more on
 
[http://www.goabroad.com/articles/study-abroad/singapore-laws-to-know-before-you-go Singapore: Laws To Know Before You Go]
 
[http://goasia.about.com/od/healthandsafety/fl/How-to-Stay-Out-of-Trouble-in-Singapore.htm How to stay out of trouble in Singapore]

Latest revision as of 08:32, 23 January 2016

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