Summit2013/TrackOwners

Summit 2013 Tracks

• [Product & Technology]
• [People & Process]
• [Purpose & Strategy]

Track Owners

Brussels

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Stewards

• Brian King

Santa Clara

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Toronto

• Product & Technology:
• People & Process:
• Purpose & Strategy:

Track Owner Do's

Pre-Summit

• Host weekly office hours
• Review (with their fellow track leads) + provide feedback on presentations
• Make sure your Track is aligned with that of those in the other two locations
• Guide your facilitators on their presentation and ensure they are prepared/equip with the correct equipment/tech/support needs

At Summit

• Tour the venue on Thursday
• Ensure all technology/other equipment and furniture is in place on-time (and in the way requested) for the sessions on Friday/Saturday
• Watch the clock - ensure all of the presentations run on-time (and not over!)
• Be present in your track area during all of the sessions (alternating between rooms)
• Guide your Steward to assist where needed
• If necessary, make last minute changes on the schedule google document
• Wear your orange lanyard during the sessions so that you can easily be identified
• Have fun!

Post Summit

• Ensure Session Facilitators follow-up with those individuals who have attended their session to continue the work that started at the Summit

Timeline

August

• 30th: Track Owner training/ meet your fellow Track Owners!

September

• 2nd: Send out session acceptance email today to the facilitators in your track
• 6th: Have you met with those who also own your Track at the other locations? If not, today is the deadline to make sure you're all in-sync about track goals, sessions, and daily themes
• 6th: Your Session facilitators need to know what's next - please reach out to them today and remind them to attend training next Monday (9th)
• 6th: Wow, Friday is busy. Please also identify one Steward to help you during you on Friday/Saturday (and let Kate know). For more information about the responsibilities (and who would make a good 'Steward'), please see here
• 10th: Session facilitator training went great - today send out a re-cap (provided by Kate) to your facilitators for them to review
• 10th - 13th: Host your first office hours this week over IRC to help guide your session facilitators to success!
• 13th: Next Monday's wiki deadline is coming quick - *ping* your facilitators today to remind them to get it posted by Monday (...or else!)
• 16-20th: Office Hours (part 2!) Encourage your facilitators to ask questions
• 19th: Tomorrow is the deadline for facilitators to complete their needs forms and Monday (23rd) is the deadline for them to submit their rough-draft to you - TODAY - I will remind You to remind Them
• 23-26th: Office Hours...just get better with time
• 23-26th: This week your #1 task is to gather with Track Owners (leading the same track) across the three locations and review/compare the presentations so that you can make helpful recommendations come Friday. What you should be discussing: how do the presentations align with one another, the theme of the day, and the goals of the track. Hit a wall? Reach out to the relevant Content Team to help guide your feedback
• 27th: Feedback: Give it.
• 30th: Send out the first 'Need to Know' email leading up to the Summit - reminding your facilitators about all the good things like session room, time, logistics stuff, and how proud you are of them...
• 30th - 10/4: Office Hours going out with a *bang*

October

• 1st: Important email from me (Kate) - please read
• 3rd: Pick up your orange lanyard, tour the venue, and see the rooms that are designated for your track. More details about this will be provided closer to the date of the tour.
• 3rd: Send out 'Need to Know' email to those facilitators whose session is tomorrow
• 4th: Send out 'Need to Know' email to those facilitators whose session is tomorrow
• 6th: Reach out to all facilitators asking them to send a 'next steps' email to all of those who attended their session

Resources

• Session facilitator wiki page
• Stewards wiki page
• Master Session Schedule
• Session wiki template
• Session facilitator presentation template
• List of equipment available in each of the session rooms

Communication Channels

• Email:
• IRC: