India/task force/engagement/reimbursements

Expense Reimbursement Policy

Reimbursement and/or payment for travel-related expenditures follow the same process as outlined in the Mozilla Reps procedures with a few additional modifications.

In hope to limit the amount of confusion that might occur as each person seeks reimbursement for expenses, we've decided to create a simple step-by-step procedure for you to follow to ensure you receive proper reimbursement.

Policy:

For all the Mozilla India Pan events, Mozilla's policy covers the following expenses:

1. Hotel rooms will be booked by the event organizer for all the event dates pre-paid by Mozilla.
2. Mozilla will also pay for the least expensive air, rail or bus transportation to the event.
3. Mozilla will also pay for the cost of public transport to and from airports(applicable only in the event city).
4. Mozilla will not be able to pick up the cost of taxi rides from the airport to the hotel due to the costly nature of long-distance taxi rides. However, for those who reach late and no public transportation is available, Mozilla will help cover the taxi fare. Also taxi can be preferred only if 3 or more members are traveling together.
5. Other travel related expenses: In this case, if you are grabbing a quick bite to eat or something similar that is due to travel, Mozilla will pay for this expense. Each community member has to carefully spend if you need it.
6. Requests made after 30 days of the event cannot be reimbursed.

Process:

1. Please collect all receipts, scan and email or give directly to the event organizer with all the details (e.g. what and who was the expense for).
2. Write a quick email giving Mozilla (event organizer) your banking information. In most cases, reimbursements will be done by wire transfer.

In this case, you will need to provide the following:

Bank Name
Bank Branch
Name on bank account
Bank account number
Bank contact information
IFSC Code

If receipts are not clearly described, we will not be able to reimburse you for your costs. Any disregard for the above process will make our job nearly impossible. We have to stick to a pretty tight procedure, so thanks for complying.

If you have any questions, you may email Events Task Force.

Thanks so much for your help with reimbursements. We look forward to seeing you at several events!

Please Note:

• INTERNET CONFIRMATIONS ARE NOT RECEIPTS
• If you miss a flight, Mozilla will not pay for your tickets for re-booking. Please ensure you reach airport well before the reporting time.
• Room service/mini-bar bills are not covered by Mozilla.
• All the above policy and process are applicable only in the event city and not in your living city (Cab charges, food, local travel.)
• Auto charges won’t be reimbursed, unless a valid receipt is provided