Reps/SOPs/Budget/Summit 2013 Expense Reimbursement

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Warning signWarning: With effect from 1st September 2023, the Mozilla Reps program was closed and activities ended.

More than 900 Mozilla volunteers will be attending Mozilla's Summit 2013, which will take place on October 4 - 6, 2013 in Brussels, Belgium / Santa Clara, USA / Toronto, Canada.

Many Mozillians will need to apply for a visa or travel from their remote town to the airport in order to attend the Summit. Indeed, just applying for for a visa can involve some expenses like processing fees, travel to/from the nearest consulate/embassy and courier services (if passport needs to be mailed to the consulate/embassy).

In order for Mozillians to get reimbursed these fees, a reimbursement request can be made through the Mozilla Reps budget request process.

Can't find a Rep who can help you in your country?
Mozillians can also request reimbursement or a cash advance directly through Mozilla's accounting department by contacting

List of Summit expenses that can be reimbursed (with valid receipts!)

  • visa processing fees (even if you are denied)
  • public transport (except taxi) to/from airport
  • public transport (except taxi) to/from consulate or embassy
  • courier service (fedex or ups) to mail passport
  • travel insurance if required for visa
No receipts - No money
Reimbursement cannot be processed if receipts or proof of costs are NOT provided

Requesting re-imbursement or cash advance funding as a Rep

For Mozilla Reps who require reimbursement or a cash advance, follow the standard process.

Requesting re-imbursement/cash advance through a Rep

Mozillians who are not Mozilla Reps should contact a local Rep and the Rep will help them get reimbursed. The process is as follows:

Step 1: contact a Rep in your country*
Step 2: once the Rep has accepted to process your reimbursement, send him/her all your scanned receipts and bank details/paypal account
Step 3: inform the Rep once you have successfully received the funds.

Requesting re-imbursement/cash advance as a Rep on behalf of your fellow Mozillians

Mozilla Reps who have accepted to help their fellow Mozillians get reimbursed for their Summit visa fees should follow this simple process:

Step 1: file one budget request bug for *all* non-reps you're processing reimbursements for
Step 2: attach all relevant receipts to the bug
Step 3: provide a detailed breakdown of all expenses and the total amount to be processed
Step 4: once you have received the funds from Mozilla, ensure that each non-Rep you are helping get reimbursed.