Reps/SOPs/Budget: Difference between revisions

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Revision as of 20:13, 19 October 2015

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{{admon/note|Not being approved by default|It's important to understand, that these are not 'all the things Mozilla will cover, but rather, things that might be considered with supporting metrics, and where diligence has been given to alternative solutions (like community partnerships, and donation)}}
{{admon/note|Not being approved by default|It's important to understand, that these are not 'all the things Mozilla will cover, but rather, things that might be considered with supporting metrics, and where diligence has been given to alternative solutions (like community partnerships, and donation)}}
= Accounting Rules =
The fund flow should comply with accounting rules.<br>
A donation is usually an amount given to an established non-profit organization with an established charter and its own auditing processes. It is usually not linked to a specific project but just to partially support the overall goal of this organization.
Expenses covered must be related to a ReMo event/project (with a proper ReMo event wiki page) as they occur, or once they have occurred.
In general, event-related expenses are covered once the event has occurred, besides advanced payment such as a portion of a proposal for a room, technical equipment rental, catering at the event. The remaining due amount is then paid just before the event, or upon receipt of a bill. In all cases such documents/offers should be formalized once the project has been approved with amounts/due dates and bank info so payments can be made accordingly.
In general, individual expenses are covered by paying back expense notes submitted with receipts, to cover individual travel, accommodation and food falling within pre-approved limits/guidelines. In some cases some of these expenses (travel, accommodation) could be directly paid to the service provider beforehand by Mozilla, which then provides the airline ticket or the hotel room to the individual. Food, taxi and other limited expenses are still reimbursed through an expense note.


= Disbursement of Funds =
= Disbursement of Funds =
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