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Here is a list of recommended questions a mentor should consider when reviewing a budget request:
#REDIRECT [[ReMo/SOPs/Budget/Assessment-Criteria]]
 
===PHASE 1: Initial Criteria to be reviewed by the Mentor===
 
General questions on the event and budget:
 
* Request was made at least 3 weeks before the actual date of the event
* Event goals are directly aligned with Mozilla’s goals and helps take them further
* The event has at least 3 success metrics
* Clear breakdown of expenses
* CC'ed required parties involved directly with the event
* Event page clearly having information like: What, When, Where, How, Why, Who - with respect to the event.
* Do the requested break-down expenses make sense for this event? Is there something that doesn’t need be an expense?
* Is the wanted impact clearly stated? What defined impact goal is supported with this event?
* Are there any previous similar events? If yes, are there ideas on how to improve regarding the last events?
* Is there an event agenda?
* Do you think it’s possible to find local partners / sponsors to support your event?
* Participation
** Who will come to the event? If there are Mozillians, ask them to add their names on the event page.
** Is there a possibility to attend online and participate?
** Are there any sponsored Mozillians? Is it stated how the selection process for sponsored Mozillians was done?
* Promoting
** How and where will the event be promoted? Target audience?
** Communication channels, social media
** Why do you think that that many people will attend? Are there any experiences from similar past events?
* Documenting
** How the event is going to be documented? (blogpost, photos, twitter, press/ media presence)
 
===PHASE 2: Questions based on case by case===
 
Depending on the type of the event:
 
* Inter-community meetup
** What are the goals for the meetup? What are the topics which make it necessary to discuss this face to face?
** Have you identified pain points that need to be addressed?
** How will the follow up look like? How will you track the discussed plans?
* Regional meetup
** What are the goals for the meetup? What are the topics which make it necessary to discuss this face to face?
** Have you identified pain points that need to be addressed?
** How will the follow up look like? How will you track the discussed plans?
* Project-specific hackathon
** Are the proposed tasks to do aligned with the team / project goals?
** Was the functional team contacted to help out identifying what needs to be worked on?
** Did you talk to the team in terms of sponsoring?
** Is this project top priority for Mozilla?
* Mozilla Tour / Campus tours
** Is the local community, Mozilla Reps, aware of this event?
** Who are the other team members (Mozillians from the region) that will be accompanying you with this proposed event?
** Does the above budget cover the cost of food/travel/stationery of all the team members?
** Is there a tentative agenda / plan for each day?
** Is there a list of places and universities that you plan to visit?
** Who is your point of contact? Is there a specific university or organization or person(s) who are helping/coordinating in planning this event? Please provide the details of the same.
** How specifically do you hope to engage potential contributors?
** Have you approached the Mozilla l10n team to see if they are interested in having the regional language localized (if not already there)?
* MozCafe
** Why do you think you need to have expenses for this?
** How do you make sure that people don’t come just because there is something to get?
* Project Specific Hackathons - L10n, Addons, App days
** Have you contacted the functional area inside Mozilla to let them know you’re having a sprint?
* Supporting / Sponsoring a different event, to have Mozilla presence
** What are the partnership / sponsorship benefits?
** Will there be a booth? If so, is there a first draft on who will be at the booth at which times?
** Will our brand be visible to all attendees of this event? Where?
** What are top three expected outcomes?
** What’s your role at this event? (Organizer, speaker, attendee, ..)
** Are there enough links which provide additional information about the event?
** Did we sponsor this event before? If so, what were the outcomes?
** Is the selection process clearly defined and everybody who is sponsored has an assigned part that couldn’t be done by the others?
** What is the format of this event? (Conference, Festival, …)
** What’s the audience of this event? (Tech, non-tech, ..)
* Mozilla specific campaigns/contests - Online [Design Challenge]
** Examples: Firefox Flicks, Demoparty, Webmaker, Launch events / Milestones, Mozilla Spring/Fall Campaigns, ...
** Why is this under ReMo budget?
** Was the responsible team within Mozilla contacted to get further information and expectations?
 
===PHASE 3: Resources and questions for event logistics===
 
Per diem formula: In case you want to check the flight, accommodation and food costs use the per [http://weboplex.com/post/97742660476/per-diem-budget-review-guide-for-mozilla-reps per diem formula] that Regnard created.
Useful tip: the per diem formula only works for maximum 2-3 Reps.
 
* Flights
** The mentor can see the cheapest flight available on [http://www.momondo.com momondo.com]
** If not taking the cheapest flight, ask your mentee to explain why
** Why flying? Is there another Rep closer that should go instead?
** Distance of travel - perhaps there is a cheaper travel option for shorter distances (less than 4 hours)
* Accommodations
** Reps are not required on staying in a hostel but they don't get deluxe rooms either. Airbnb is also preferable.
** Was the possibility of multiple bed rooms considered?
* Venue
** Are we paying for the venue?
** If so why this venue, is the cost comparable to others in the region? Did you try to get a free location? If so, why wasn’t this possible?
** For 3rd party events, what are costs associated, eg booth fees?
** What is the value of participating at this venue?
** How many venues did you contact to find out the best location?
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