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The goal of this week is == Welcome to give you some easy, quick things you can do each day to make small and meaningful impacts on data you might have that you no longer need.our Annual Spring Cleaning Week! ==

The goal of this week is to give you some easy and quick tasks each day to make small but meaningful impacts on data you might have that you no longer need. Each day has a recommended focus area .  * Monday: Paper/Physical Files at Home + digital cloud storage * Tuesday: Laptop Files - Desktop, Documents, Downloads * Wednesday: Email, Matrix * Thursday: ‘Maybe’ Items, Password Managers and a suggested list of steps you can follow.other security best practices

'''Wednesday:''' Email, Matrix, Google Groups.We really encourage you to take advantage of this time.A little effort by all of us will help us as an organization stay lean and on and on....practice good data hygiene.Plus, think of how great you’ll feel when you see that clean download folder or desk drawer in the morning!

'''Monday - Paper does We still mattercreate, and sometimes are required to, keep paper records. And "digital Write down your passwords on a sticky note or random slip of paper" matters too!''in a drawer? Use removable media? Perhaps you don't use paper, but you are a heavy cloud storage user. Use today to clean up and get those (sensitive) files out.

Make sure that if you are getting rid of papers to use secured bins or thoroughly shred the documents. [https://www.techopedia.com/definition/10267/dumpster-diving Dumpster diving ] is a thing after all!

 * Quickly scan what filesyou have in your home office.* Move useful files elsewhere; Store any sensitive documents you find in the appropriate secure anything with protected informationlocation.* Shred anything else unneeded.

 * Quickly scan filesin your work bag.* Move useful sensitive files elsewherein the appropriate secure location; be cautious with these documents in your work bag as they are more susceptible to being lost or stolen.

* If you use thumb drives, external hard drives or other removable media, make sure it is password protected.

'''=== Tuesday - Welcome to Computer Files Day!'''===

'''Step 1:Desktop Folder - 5 minute activity''' Familiarize yourself with the below tips. You can use these suggestions as you organize your computer files for clean-up in Step 2.* Know what you can rule in and rule out. ** Did you already store that doc where it needs to go? Get rid of the copy.** Not sure? Keep it & look into it later.* Key things to look for: contracts, contributor reports with identifiers....and so on * Working drafts are ok to keep locally.

'''Desktop Folder - 5 minute activity'''* Create 3 2 folders called “Move Now”, “Delete Now” “Maybe Move” and “Delete Later”“Maybe Delete”.* Move any sensitive records that are clearly required to be in secured storage the appropriate secure location. Or, if you’re not sure, add them to the "Maybe Move Now"folder, and address on Day 4.* Move any items you aren’t sure about into “Delete Later”, otherwise move if you want to "Delete Now".* Trash everything in delete toin the “Delete Now” “Maybe Delete” folder (including in temp folders). Otherwise, trash it.* Empty Don’t forget to empty your trashat the end.

'''Documents Folders Downloads Folder - 15 minute activity'''* Create 3 folders called “Move Now”, “Delete Now” and “Delete Later”.* Move any records that are clearly required to be in secured storage to "Move Now".* Move any items you aren’t sure about into “Delete Later”, otherwise move to "Delete Now".* Trash everything in the “Delete Now” folder (including in temp folders).* Empty your trash.

'''Downloads Folder - 15 minute activity'''* Create 3 folders called “Move Now”REMINDER! Before you delete any files from your computer, “Delete Now” and “Delete Later”.* Move any items if that are clearly required file needs to be in secured storage to "Move Now".* Move any items stored, make sure you aren’t sure about into “Delete Later”, otherwise move to "Delete Now".* Trash everything have stored that document in the “Delete Now” folder (including in temp folders).* Empty your trash.* Select “Clear Downloads” in your browser download settingappropriate secure location.

'''===Wednesday - Is there ever enough email?'''===

Concentrate on what might matter matters most - check out the suggestion list guidelines below. Remember, keep your goal small in order to be successful. You can always complete one goal and then work on another! later. Won’t it be fabulous to have some of those boxes inboxes under control? Here are some guidelines to keep in mind for today’s task. 

* Is it a final document or deliverable of some sort? Keep it(and save it to the appropriate system, if needed).

* Focus on the last 7 days worth of emails.* If you have extra time, go back 14 days, then 21 days, etc.* TIP: Delete only what you’re sure you absolutely do not need now or in the future (e.g. your Spam/Junk folder, one-off announcements, messages that have been filed elsewhere). Be mindful of your approach as you delete items from your inbox and other folders in your inbox.

 * Use the same structure approach for email that you did yesterday for computer files. Create 3 2 sub-folders called “Move Now”, “Delete Now” “Maybe Move” and “Delete Later”“Maybe Delete”. Remember, time is precious so you want to focus on emails with important attachments that you (or your team!) wouldn't want you to lose.* Move any attached documents that are clearly required to be in secured storagea separate secure location, if needed. If you’re not sure, add to the “Maybe Move” folder and address on Day 4.* Move any items you aren’t sure about into “Delete Later”.* Trash everything in the “Delete Now” “Maybe Delete” folder. Otherwise, trash it.* Empty Don’t forget to empty your trash.

Absolutely! Do you own a Matrix channel or a Google group that you don't use or need anymore? This is a good time to clean that up and have it removed.

'''===Thursday - Check those “Later” “Maybe” folders and , set up your Password Manager''', and cleanup your GitHub===

Did you put some documents or emails this week into “Delete Later” “Maybe Move” or “Look at Later” “Maybe Delete” folders? Totally That’s fine! Let’s make sure use today to handle those items in those “Delete Later” folders don’t become “Never Delete Later” folders.

 * Pick one of those "LaterMaybe" folders and dig in.* Working draft? Keep it.* Possible duplicate? Do your homeworkDig in a little.** No record of it anywhere? Store it in the right appropriate place, then delete.*No idea? Keep and check with your manager.* Older version with newer versions stored or currently being worked on? DeleteIf you frequently use Github, we also have some additional recommendations below for today.

Yes! You need to use a Password Manager. Get one today. A Password Manager is software that lets you generate, store, and use unique passwords for every site and service you use, protected by one master password. Instead of remembering multiple passwords or using the same password over and over, a password manager remembers all the passwords for you. It helps you do the most keep things secure thing AND makes your life easier!