Drumbeat/events/logistics: Difference between revisions

Drumbeat Local events are run with low-budget values; the goal is to create a replicable model at minimal cost. This page provides an overview of primary logistics to consider in planning for such events.

=== Meeting space ===

* Ideally 1 breakout space/room per 15 participants

* Wireless internet, or an ethernet jack where a wireless router can be connected.

* No fixed-in-place furniture; collaborative events go better when participants face each other without any furniture between them

* Confirm hours of access, and verify that you can be in 1 hour before event start time and stay up to 1 hour after event closing time

* Ask about any potential conflicts within the space. If other people/orgs will be using space and overhearing proceedings, make sure to explore potential noise and resource conflicts (e.g. limited bathrooms or a slow internet connection for the facility)

=== Food and beverages ===

Though budget may limit the amount of food that can be provided by the hosts, it is always recommended to have a full range of beverage options available. Coffee is an industry-standard fuel for driving collaboration at live events, and when coupled with tasty and more inert options including water, tea and fruit juice, establishes a rich array of liquid lubricants for effective collaboration and sharing. Participants may also be encouraged to bring snacks and other edibles “pot-luck” style.

=== Materials ===

* TBD

=== Access to computers and the internet ===