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(New page: Dear FOSDEM Attendee, We hope you are getting excited about the upcoming conference. We are thrilled to be bringing together so many Mozilla contributors and are planning on this being a ...) |
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= Reimbursement Policy = | |||
We hope you are getting excited about the upcoming conference. We are thrilled to be bringing together so many Mozilla contributors and are planning on this being a very successful event. | We hope you are getting excited about the upcoming conference. We are thrilled to be bringing together so many Mozilla contributors and are planning on this being a very successful event. | ||
In hope to limit the amount of confusion that might occur as each person seeks reimbursement for expenses, we've decided to create a simple step-by-step procedure for you to follow to ensure you receive proper reimbursement. | In hope to limit the amount of confusion that might occur as each person seeks reimbursement for expenses, we've decided to create a simple step-by-step procedure for you to follow to ensure you receive proper reimbursement. | ||
== Policy == | |||
For FOSDEM 2008 , Mozilla's policy covers the following expenses: | For FOSDEM 2008 , Mozilla's policy covers the following expenses: | ||
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--In this case, if you grabbing a quick bite to eat or something similar that is due to travel, Mozilla will pay for this expense. Each community member has a Euro 10 per diem to spend if you need it. | --In this case, if you grabbing a quick bite to eat or something similar that is due to travel, Mozilla will pay for this expense. Each community member has a Euro 10 per diem to spend if you need it. | ||
Process | == Process == | ||
* Please collect all receipts and notate the expense on the back of the receipt (e.g. what and who was the expense for) . | |||
* Use the attached reimbursement form to list all receipts, including date, type, and Euro amount. | |||
* Fix each receipt (chronologically) face up on a piece of white, unlined paper with adhesive tape. | |||
* Make a photo copy /scan for your records (if the receipts are lost in the postal service, we will not be able to reimburse). | |||
* Please write a quick cover letter giving Mozilla your banking information. In most cases, reimbursements will be done by wire transfer. In this case, you will need to | |||
Provide the following: | |||
Name on bank account | Name on bank account | ||
Bank account number | Bank account number | ||
Bank contact information | Bank contact information | ||
Swift or IBAN /BIC number | Swift or IBAN /BIC number | ||
If you prefer to receive a paper check, please indicate that on the cover letter and give Mozilla your postal address. | If you prefer to receive a paper check, please indicate that on the cover letter and give Mozilla your postal address. | ||
Send all receipts and the expense cover sheet to Anne-Julie Ligneau at Mozilla-Europe. You may scan and email Anne-Julie the document - but, please still do send originals to | |||