Calendar:Task Feature Matrix

Usage Task/Scenario		Detailed Task Steps		Features Used by User Group + = Frequently 0 = Occasionally - = Never
User A (SOHO)	User B (Student)	User A	User B	Features Used to Fulfill Task	A	B
Plan Vacation
After 5 years of heavy work User A plans his first vacation. While checking his colleagues' calendars, he came to the idea that it would save one of his paid leave day, if he takes his vacation around a public holiday. The time around the 1st of May fits perfectly.	User B wants to schedule his 4 week holiday trip for this year. The semester break is this year from June to August. He knows that an important family reunion takes place in the mid of July. He cant remember the exact day of the reunion, thus he wants to figure out when it takes place.	Checks colleagues availability Displays all calendars (colleagues & public holiday) in a single view Checks for conflicts Takes public holiday into consideration Creates a 10 Day event using the Calendar View directly (mouse-drag)	Navigates through the months by using the Calendar View or Navigates through the months by using the Mini Month or Enters "Familiy" into Search box Creates a 30 Day event using the Event dialog	Search for Events	+	+
				Display of search results	+	+
				Calendar Views	+	+
				Calendar Subscriptions	-	0
				Display of Conflicts	+	+
				Mini Month	+	+
				Keyboard navigation	0	0
				Performance (Rendering speed of Calendar Views)	+	+
				Recurrence Dialog	0	0
Create a Event
User A (who works in California) wants to setup a meeting with his colleague Jim in New York. User A has in mind that it would be nice to meet outside the company at a fancy restaurant.	User B always forgets when the quarterly XYZ meeting takes place. He decides to setup a new event which reminds him. He wants to be reminded 1 day before the meeting takes place.	Check colleagues availability Create Event Assign Title Assign Location Invite Attendee Make sure that meeting does not conflict Assign Event Details # Send out Meeting Invitation	Check in Calendar available time slot Create Event Assign Title Assign Location Assign Recurrence Assign Event Details	Calendar Views	+	+
				Display of Conflicts	+	+
				Display Multiple Calendars	+	0
				Time Zones	+	-
				Alerts/Reminders via email and or message box	+	+
				Search for Events	0	-
				Mini Month	+	+
				Event Dialog	+	+
				Recurrence Dialog	+	+
Invite Attendees to Event
User A plans a meeting with some members of his staff and one business partner. He proposes the event date based on the free/busy information of his staff. He relies on the attendees replies in order to schedule the meeting.	User B plans his birthday party. Like last year he want to invite 15 friends. He decides to send out the invitation by mail. (All of his friends are having an e-mail account, some of them are using calendars software).	Schedules meeting from Menu or Navigates in Caledar view to tentative meeting date Before selecting exact date/time he adds all required attendees from the address book to the attendee list. According to the available free/busy information he manually selects the optimal time slot. or He accepts the automatically proposed time slot. Sends out event invitation	Navigates to his birthday Creates event (starts at 8pm, ends at 3am next morning) Adds his friends e-mail addresses from the address book to the attendee list Creates e-mail from the event (includes ics attachment) Beautifies e-mail Sends out event invitation	Address book
				Provide iTIP/iMIP support
				Use and provide free/busy information
				Attendee List
				Event Dialog
				Thunderbird integration
Meeting across time zones
User A (who works in California) wants to arrange a phone meeting with his business partner in New York. He would like to set up the meeting at a time that is comfortable for his partner, so it should take place during normal business hours but e.g., not at lunch time.	N/A	Switches the global calendar time zone to New York Creates an event at proposed date at 3pm Switches time zone back to California and checks the local time of the event. Adjusts the start time of the event accordingly, saves it and checks again. or Opens the New Event dialog and switches the event's time zone to New York. Enters the proposed date and a start time of 3pm Without leaving the dialog he switches the time zone for the event to California which updates the displayed (local) time. Checks the result and adjusts it accordingly. Saves the event		Time zone handling	+
				Event dialog	+
Reserve a Resource
View my Schedule for the Day
User A has to attend several internal meetings every week. Additionally he has to visit his customers on a regular basis. Because those visits require some preparation and require him to leave early he needs to know in advance what his schedule for the next days is.		User A switches to the agenda view to see the list of upcoming events. Using each entry's title, time and category he can directly see if his upcoming schedule requires additional preparation.		Agenda Pane	+	+
				Calendar Views	+	+
				Task List	+	0
Subscribe to a Calendar
User A's secretary has to answer frequently questens regarding her boss's schedule. For having his calendar in quick access she wants to see all his events in her calendar.	User B is a soccer fan. To assure that he misses no game of his favorite soccer team he plans to add the game schedule to his calendar.in order to avoid writing all events by himself he would like to download them directly into his calendar.	She opens a calendar subscription dialog She searches for her boss's name using the company address book She adds the calendar to her subscribtions	He opens his web browser He googles for his soccer team find on the team page a link to a schedule he clicks the link his calendar application comes up and asks him if he wants to subscribe to this calendar. or He opens a calendar subscription dialog He searches for his soccer team using a search box From a result list (that only contains links to calendars and corresponding descriptions) he selects the appropriate entry. He adds the calendar to her subscribtions	Search for public hosted calendars
				Search for company hosted calendars
				Access Rights
Create a Task
				Due dates
				Recurrence rules
				Assigned to another person (access rights)
				Search for Tasks
				Task status
				Task Dialog
				Calendar Views
Create a New Calendar
				Calendar Subscriptions
				Menu
Print my Schedule
				Day/week/month view
				Single view per page
Publish Calendar
				Free/Busy Info
				Access Rights
				Update Frequency
				Location (on Server)
				Cancel Publication
Back-up Calendar Data
				backup/restore of all calendar data
				configuration when migrating
Required Functionality
				Keyboard Access Support for AT-Tools
				System Integration
				Undo/Redo
				Sect. 508 Compliance
				Drag & Drop enabled UI
				Consistent Terminology
				Online Documentation
				Seamless Integration into Thunderbird
				Calendar Customization (Tools/Setting)