Engagement/Contributor Engagement/How to Host Community Call

1.) Create Agenda

• Create new Etherpad agenda. See example here. Be sure to update date.
• Send a notice asking for topics and partipicants to the following lists BEFORE EOD Monday:
  1. marketing@lists.mozilla.org
  2. engagement team alias

2.) File IT bug

• Request IT support for Air Mozilla.
• Ideally, testing and setup happens 15 minutes before the call with IT support.
• File bug here.

3.) Create slides

• Create slides based on previous week's HTMLpad. See example: http://htmlpad.org/engagement-call-may11/#
• To create a new one, add the extension you want to the url: http://htmlpad.org/engagement-call-_____ Then add "/edit" to create the new slide set.
• Tip: Copy and paste the previous set of slides to maintain the template.
• Add your slides, update agenda and placeholders for other topics.

4.) Promote the Meeting

• Send out a notice of the meeting's logistical information (IRC Channel, Phone Number, link to the Slides, topics) to the following lists by Tuesday:
  1. marketing@lists.mozilla.org
  2. reps-general@lists.mozilla.org
  3. Comunidad Mozilla: Spanish responses highly appreciated, but always happy to hear from other regions.
  4. European Active Community Members
  5. Balkans list: Lurkers and supporters welcome.
  6. Milis Mozilla Bahasa Indonesia Indonesian community
  7. community-philippines-- Philippine Mozilla community list
  8. community-india-- India Community List
  9. Engagement team alias
• Update the topic on IRC with the new slides and feel free to tweet and blog about them.

5.) Host the Call!

• Please arrive at 9:45 a.m. PDT to ensure that Air Mozilla works. (Tip: have remote Mozillians view and test the stream quality)
• Dial into the call. See details here. (Tip: make sure the call is unmuted from our end)
• Conduct a roll call in the room, on the phone and then announce IRC participants.
• Take notes in the agenda etherpad and then send out to the marketing list when done!
• Ask IT to archive the video and send link to either Mary or William to add it to Air Mozilla's list of archived sessions.