Engagement/Developer Engagement/swag-store-event-request-form

Swag Store

The Mozilla swag store will be run by Staples Merchandising for all internal and external swag requests. The new store will allow Mozilla to create an internal process that allows for certain approving managers to keep track of requests, budgets and events that require swag. Staples' reporting tools will allow Mozilla to track budget and map back the success of sponsorships and how swag is helping to brand our company and grow communities. Staples will be able to customize creative projects and make custom swag items as requested.

Login information will be required in the event request form. The account profile information will allow us to track which individuals are key event stewards and representing Mozilla at events.

Staples has the ability to drop ship items to eliminate the need for paid staff to spend time shipping put swag. Over night orders are also possible.

Event, Swag, Sponsorship Request Form

One form that will be able to capture information on all event, swag and sponsorship requests. Have the ability to triage requests to various teams (if agreed to). This form will collect enough information to track events and maintain budget though out the year.

• Next Steps
  • Decide process on the event, swag, sponsorship form
  • Decide if we should capture all information in one form

Next Steps

• Ensure all Mozillians, paid or unpaid are able to login into the site. Evaluate the prospect of using Mozillians.org to facilitate this.
  • Create order approval process - Shez, Kate, Shannon, Amie should be approvers.
  • Ensure the swag store is properly integrated with accounting for reporting and budgeting purposes.
  • Integrate all IT systems so that the store is efficiently operating.
  • Establish internal process so that we can optimize event requests and swag request forms into the swag store process.

Items to Consider

• Budget
  • Will all funding/budget for merchandise come out of engagement?
    • If so, what is our 2012 budget for swag and what is our system of tracking this budget?

• Site Users
  • Who is the target audience for this site?
  • Identified as potential users: Staff (for personal use or custom orders for teams), ReMo, Engagement team (to support events), Marketing, Creative, Non-paid community - need to narrow down this list so that we have a better picture of how to streamline the process

• Development
  • Should we integrate with LDAP or should everyone have to create a new profile upon first log-in?
  • Should Staples sync with Bugzilla (ReMo model), so that we can link swag requests with event requests? Or should we scrap Bugzilla and link the site with our standardized (organization-wide) event and funding request forms (TBD - long-term goal)? If we decide to go with the second option, how will we link events and swag in the meantime (internal events calendar)?

• Security Review

Cross Team Collaboration

• Contributor Engagement
• Creative Team