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All Engagement Offsite, July 2014

Location & Dates & Policies

  • Bay Area - Chaminade Resort & Spa, Santa Cruz

1 Chaminade Lane, Santa Cruz, CA 95065 | Phone Number: 831-475-5600

  • Dates: July 8-10 (Monday and Friday are travel days)
  • Climate: It was HOT at the Chaminade at our last offsite in January. And, yes this is California. But, June and July have a history of wind, cold and fog on our norther coastline. Pack layers. Be ready for foggy mornings, hot afternoons and cold evenings.
  • Misc: The Chaminade is a full resort. Hiking trails, a full gym, tennis courts and a pool are for our use. Bring what you need to take advantage of the property.
  • Reserved Conference rooms
    • Big Room: Santa Cruz
    • Break out rooms: La Selva, New Brighton, and Capitola
  • Extras: We've done our best to put on a good event within budget. Here are some guidelines that will help you know what's up with expenses:
    • When you arrive you'll get an envelope with 6 drink tickets to use, 2 for each day. Extra drinks will be on you!
    • All extra amenities like, food and beverages not part of the event, valet parking, room services and entertainment, spa services and recreational rentals will also be at your personal expense.
    • Keeping our event at budget helps ensure we do this again. Please mind your dollars!



Early Morning Early Morning Activities
8:30-9:45 Offsite Kick & quick break
9:45-11:00 Goal Share and Call to Action
11:00-11:15 Transition & quick break
11:15-12:00 Speed Rounds- Building an Engagement Calendar
12:00-12:15 Integrated Project Planing Tool
12:15-12:30 Wrap Up
12:30-1:15 Lunch
1:15-3:00 Functional team meeting time in Breakouts
3:00-3:30 Snack
3:30-5:00 Functional team meeting time in Breakouts
5:15-6:30 Guest Speaker: Chris Beard- place questions here!
6:30-8:00 Dinner
8:30 on Evening Activities


Early Morning Early Morning Activities
8:45-9:00 Meet in the Santa Cruz room for Kick off
9:00-12:00 Integrated Teams Meet -click here to see what team you're on-
12:00-12:45 Lunch
1:00-2:00 Open Sessions/Open Time (over snack time)- Sign ups will be posted on the walls day of
2:00-3:00 Guest Speaker: Douglas Atkin- Global Head of Community at Airbnb
3:00-3:30 Snack
3:30-5:00 Skill Sessions- click here for class descriptions & locations-
  • Open Web Technologies A Short History & Brief Introduction
  • Getting Further Faster in Collaborative Meetings
  • How To Become A Decision Making Superhero
  • Presenting- Holding the room and getting decisions
5:30-7:00 Onsite Wine Tasting Social- Learn about wine on the Courtyard Terrace
  • Visiting Wineries from the Santa Cruz Area:
    • Hallcrest Vineyards
    • Gugliemo
    • Lome Prieta
    • Rexford
    • Sante Arcangeli
    • Adonata
7:00-8:30 Dinner
8:30 on Evening Activities


Early Morning Early Morning Activities
9:00-10:00 Lightning Talks-sign up here!
10:00-1:00 Functional Team Meeting Time- and Lunch Together
12:00-1:00 Lunch with your Team
1:00-3:00 Integrated teams report on their work
3:00-3:30 Snack
3:30-4:30 Open Sessions/Open Time- Sign ups will be posted on the wall day of
4:30-5:30 Break
5:30-6:30 Complimentary Beer, Wine and Libations Reception on the Courtyard Terrace
6:30 Closing in the Santa Cruz Room
7:00-8:30 Dinner
8:30-11:30 DJ Dance Party-Seascape Room with No-Host Bar on the Fireside Terrace (Bring your drink tix!)

Schedule FAQ

How is the schedule set up?

The schedule is a combination of us all together in the "big room", breakouts with the integrated or cross-functional teams you work with, breakouts with your functional team (eg Brand, Sumo etc) and open time. The planning group tried to meet your request to have lots of time with your functional teams and time for you to talk about what matters most to you in the Open Sessions and Open Time. Also, if you don't work on an Integrated team, for some of us we'll be asked to join one to see what we can do together.

How will I know where stuff is happening?

Many of the sessions listed in the Schedule are linked to a G-doc where you can see descriptions of sessions, see what's going on, sign up to lead stuff, participated, shape and lead social stuff or see where your or other groups are meeting.

Which integrated/cross-functional team am I in?

We've taken special care to ensure that each integrated team gets a good mix of people with different skillsets and representation from all functional teams. Find out which team you're in here: Work Week X-Teams

I'd like to own something, what do I do?

click the hot links in the schedule and find something to lead. Dinners are open for "ownership" so if anyone wants to shape an experience for dinners that help us grow or know each other in a new way, please sign up!

What about fun stuff?

Fun Stuff can be found on the links for Early Morning Activities, Dinners and Evening Activities. Nothing in the Doc? Add your ideas there!

Is there open time?

Yes. Two specific sections in the schedule are reserved for Open Sessions and Open Time. Open sessions will be an opportunity to get into groups quickly and do some stuff together (sign ups will be in the hall onsite) or you can use that time for 1:1's, booking that face to face with a core group you never see or taking a breather.

What are Open Sessions, how do I host one?

Onsite there will be large post-its on the wall each day. You can sign up to lead a session on the day.

What's up with Dinners?

Dinners (and Breakfast and Lunch) will all be in the dining room downstairs. In the schedule you'll see open documents where you can sign up to do something awesome at dinner. Have a game you want to play? Want to share something? Do it at dinner and sign up so we know it's coming.

I'll be doing stuff in Cross functional/Integrated and Functional teams?

Yes. Integrated teams are attached to a goal or project within a goal. Functional teams are the group you live in every day. Brand, User Success/SUMO or other. We've tried to build in lots of time for you to be with your Functional team to do what you need to do. And, we know that cross functional time is important too. Are you visiting from another Function withing MoCo or MoFo? Adopt a team as your Functional Team for the week, or float!

There are skill sessions. Do I have to pick only one?

Yes. We have room in the schedule for 4 simultaneous 90 minute sessions. You'll have to pick one. But, you may, of course, get into one course and realize it's not for you! Get up and go to the one you think fits you best. On the live link in the schedule you'll find the short abstracts. It's be great if you signed up- it helps the facilitators know what to expect.



Carpool rides etherpad - add your name to offer or get a ride with someone


Bus rides etherpad - add your name if you need to use our mighty fine shuttle

Shuttle from San Francisco: We have 18 people arriving into SFO on July 7 prior to 3pm (and 12 people arriving on July 6). We will have a 1-56 passenger bus departing Mozilla SF Office at 7pm for Chaminade. An etherpad signup form should be use. We have 4 people arriving after 3pm on July 11 – we are arranging 2 cars – 1 at 9pm for the 8:05pm and 9pm arrival and 1 at 10pm for the 9:35pm and 10:00pm arrival.

Shuttle from Mountain View: We have 9 people arriving into SJC on July 11 prior to 3pm. We will have 1-56 passenger bus departing Mozilla MV office at 7pm for Chaminade. An etherpad signup form should be use. We have 2 people arriving after 3pm – a separate car will be arrange for 1 @ 6:20pm and 1 @ 9:37pm

Shuttle to SFO airport and San Francisco: We have 23 people departing SFO after 1pm. We will have 1-56 passenger bus departing Chaminade for Mozilla SF office at 8AM, and this shuttle will make a stop at SFO airport first and then continue to Mozilla SF. We have 5 people departing before 10am. I will need to have 1 car @ 3am for a 615am departure/ 1@ 5:15am for 1-815am, 2-8:35am and 1 9:40am departures

Shuttle to Mountain View: We have 5 people departing SJC after 12:00pm. We will have 1-56 passenger bus departing Chaminade for Mozilla MV office at 9:00AM. We have 4 people departing SJC before 12:00pm. We will need to have 2 cars – 1@ 500am for the 7am departure and 1@ 730am for 3 departure between 9:51am and 10:30am