Reps/SOPs/Event hosting/Best practices

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Event-related best practices

This page is for sharing best practices and suggestions related to hosting and participating in events. These are not required, but simply things that have worked for someone and may be helpful to others. Use your own judgement about whether a particular suggestion makes sense for your event, context, and culture.

Add a section for each type of event, and list best practices under each event type.

Mozilla table (open source event)

  • If you have people asking for swag like stickers or pens, tell them they can have one if they swap out their lanyard for a Mozilla one. So, they get two swags, and feel like they've done you a favor. (Don't do this if branded lanyards is a sponsorship item for the event, because you will annoy the lanyard sponsor.)

MozCoffee (informal get-together over a cup of coffee)

  • Think of a specific topic/theme for the MozCoffee session.
    • Sometimes, inviting a speaker (from the local Mozilla Community or friends in the industry) works better to spark interest in attending the MozCoffee session.
  • Reserve a space in the preferred venue/cafe at least two weeks before the MozCoffee session.
  • Invite attendees to the MozCoffee session.
    • Create an RSVP (Eventbrite works best for MozillaPH) to capture the number of attendees (pax) for the MozCoffee.
    • If you will allow your attendees to order on their own during the MozCoffee session, better provide the cafe with a copy of the RSVP. You may want to give specific instructions to the cafe staff on what kind (and limit) of beverages and/or pastries (food items) your attendees may order. You may even set a cap (maximum) amount for the items your attendees may order.
  • MozCoffee Proper:
    • If there is a number of new faces (first time Mozilla event attendees), better start with a short introduction of what Mozilla is and give insights on what your local community is currently doing (what keeps your local community busy).
    • Let the attendees introduce themselves to other attendees.
    • If there is a planned talk (invited speaker, etc.), it should start after everyone has settled (ordered their drinks, etc.)
    • Start a Q&A discussion after the talk.