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Update Orientation SOP to reflect latest processes
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== Orientation Period ==
Bug Status : '''ASSIGNED'''<br>
Bug Whiteboard : '''Orientation period''' or '''Pending SignaturePeriod'''
If the applicant is approved to become a Mozilla Rep, his/her mentor should help him/her to get started. This period is called the orientation period (also known as the "hand-holding" period) where the mentor makes sure the new Mozilla Rep completes the following activities:
=== Tasks for the Mentor ===* Once the agreement is signed and received, send it to the Reps program lead for archiving** '''Important: Do NOT proceed with the following tasks until the agreement is signed'''** '''Arrange an [[ReMo/SOPs/Mentoring/Orientation/Call|Orientation call]] with your Mentee'''. Mozilla Reps Orientation Calls are scheduled by the mentor approx 2 weeks (no later than 1 month) after a Rep has been officially accepted to the program. An orientation call is an opportunity to help your mentee set goals, clarify communication preferences and to ask questions. * Invite Reps get invited to the new Rep in our Portal** Ask them which email address is assigned to their Firefox Account / GitHub / Google / LDAP account (whatever after signing the agreement. Check with your mentee if they plan to use to log in with)** Go to [http://reps.mozillahave access.org/people/invite/ invite page]** Enter Make sure that the desired email and press invite.** Notify for this via email. They should fill out their profile information by logging mentee is in using an account with the invited email address!* Send an email to the Reps program lead with Rep profile link to subscribe him to reps-general mailing list and the mozillians.org NDA group. His profile "Personal email" will be subscribed.* Add new Rep's '''bugzilla''' account to '''mozilla-reps''' group** To do this, go to Bugzilla > hover over your username (up right) > Administration > Users (on left) > Search by bugzilla mail** Click on the email resulted > Check the mozillaCommunity Portal -reps group** Save Changes > Done!send their username to Francesca to get invited
* Ask the Rep to create a [https://discourse.mozilla-community.org/ Mozilla Discourse account] and subscribe (watching) to [https://discourse.mozilla-community.org/c/reps the Reps general category].
* If the new Rep uses '''Twitter''', suggest him/her to '''follow''' the following accounts
** @mozillareps at https://twitter.com/mozillareps
** @firefox
** Group name '''Mozilla Reps (ReMo)''' at https://www.facebook.com/groups/mozilla.reps/
** You will need to invite the Rep manually to the group, if you don't have permissions to invite ask Council to grant them to you.
* If the Rep uses '''Telegram''', ask him Ask your mentee to join the [https://telegrammatrix.meto/#/mozillareps !hHmqXvUdKMtqwwHeWu:mozilla.org?via=mozilla.org&via=matrix.org&via=t2bot.io Mozilla Reps channel], also you can invite him and [https://matrix.to the /#/!cAyasJUyKZutejteSb:mozilla.org?via=mozilla.org&via=matrix.org&via=t2bot.io Mozilla Reps group.announcements channel]* Ensure the new Rep is aware that he/she they can reach out to his/her their mentor for raising any violations of the Reps Agreement observed throughout the program
=== Tasks for the new Rep (mentee) ===
* Sign and return the [https://wiki.mozilla.org/images/4/4b/Mozilla_Reps_Agreement.pdf Mozilla Reps Agreement] (or [https://wiki.mozilla.org/images/d/d2/Mozilla_Reps_Agreement_under_18.pdf the version for minors] if the applicant is under 18 and over 14)
* [[ReMo/SOPs/User_Profile|create a user profile]] on the Mozilla Reps website.
* Accept the terms to join the [https://mozillians.org/group/nda/ Mozillians NDA group] he has been invited.* get Get briefed on the [[ReMo/Main#ReMo_Tools|ReMo tools]]* get Get briefed on all the [[ReMo/SOPs|SOPs]]
* Add their Reps profile username to their mozillians.org profile in the Accounts section
** For example, if your Reps profile is https://reps.mozilla.org/u/ninja, add the username 'ninja'
* ask you all the questions they may have
The mentor should get his/her Rep involved in some simple but mandatory "warm-up" activities to help them get their footing in the program. These warm-up activities can involve:
* hosting a Hosting an [httphttps://activatecommunity.mozilla.communityorg/activities/ MozActivateactivity] activity [ONLINE/OFFLINE]* Introduce Introducing yourself to your fellow Reps in your region [ONLINE]* organizing Organizing or attending an [https://community.mozilla.org/events/ event ] [OFFLINE]* host Host an informal Mozilla meetup (eg. MozCoffee!) [OFFLINE]* giving Giving a talk about Mozilla at a local school or university [OFFLINE]* joining Joining open Mozilla calls (eg. Reps Weekly Call, WebMaker call, Mozilla Weekly Project Meeting, etc..) [ONLINE]* joining regional meetings on IRC (eg. ReMo regional meeting, ReMo webdev office hours etc...) [ONLINE]
Once some warm up activities are completed, mentees can leave the orientation period, check [[ReMo/SOPs/Mentoring#4.29_Post-Orientation_Period|Post-Orientation Period]] for next steps.
=== Probation Period ===
If a repRep's first 3 monthly reports do not say anything, his/her their mentor should contact the rep Rep and decide with the rep Rep if it is better for him/her them to leave the program for the time being until he/she is they are ready to be an active Rep.
Ultimately, the goal of mentors is to provide as many opportunities/guidance as possible for a Rep to reach his/her their full potential.
