Bug Status : ASSIGNED
Bug Whiteboard : Orientation period or Pending Signature
If the applicant is approved to become a Mozilla Rep, his/her mentor should help him/her to get started. This period is called the orientation period (also known as the "hand-holding" period) where the mentor makes sure the new Mozilla Rep completes the following activities:
Tasks for the Mentor
- Once the agreement is signed and received, send it to the Reps program lead for archiving
- Important: Do NOT proceed with the following tasks until the agreement is signed
- Arrange an Orientation call with your Mentee. Mozilla Reps Orientation Calls are scheduled by the mentor approx 2 weeks (no later than 1 month) after a Rep has been officially accepted to the program. An orientation call is an opportunity to help your mentee set goals, clarify communication preferences and to ask questions.
- Invite the new Rep in our Portal
- Ask them which email address is assigned to their Firefox Account / GitHub / Google / LDAP account (whatever they plan to use to log in with)
- Go to invite page
- Enter the desired email and press invite.
- Notify for this via email. They should fill out their profile information by logging in using an account with the invited email address!
- Send an email to the Reps program lead with Rep profile link to subscribe him to reps-general mailing list and the mozillians.org NDA group. His profile "Personal email" will be subscribed.
- Add new Rep's bugzilla account to mozilla-reps group
- To do this, go to Bugzilla > hover over your username (up right) > Administration > Users (on left) > Search by bugzilla mail
- Click on the email resulted > Check the mozilla-reps group
- Save Changes > Done!
- Ask the Rep to create a Mozilla Discourse account and subscribe (watching) to the Reps general category.
- If the new Rep uses Twitter, suggest him/her to follow the following accounts
- @mozillareps at https://twitter.com/mozillareps
- If the new Rep uses Facebook, ask him if he wants to join the Remo group
- Group name Mozilla Reps (ReMo) at https://www.facebook.com/groups/mozilla.reps/
- You will need to invite the Rep manually to the group, if you don't have permissions to invite ask Council to grant them to you.
- If the Rep uses Telegram, ask him to join the Mozilla Reps channel, also you can invite him to the Mozilla Reps group.
- Ensure the new Rep is aware that he/she can reach out to his/her mentor for raising any violations of the Reps Agreement observed throughout the program
Tasks for the new Rep (mentee)
- Sign and return the Mozilla Reps Agreement (or the version for minors if the applicant is under 18 and over 14)
- create a user profile on the Mozilla Reps website.
- Accept the terms to join the Mozillians NDA group he has been invited.
- get briefed on the ReMo tools
- get briefed on all the SOPs
- Add their Reps profile username to their mozillians.org profile in the Accounts section
- For example, if your Reps profile is https://reps.mozilla.org/u/ninja, add the username 'ninja'
- ask you all the questions they may have
Reps are accepted into the program based on their skills and for some on their previous involvement in other volunteer programs(non-mozilla activity) and the orientation period should not last more than a couple of weeks although each Mozilla Rep is strongly advised to regularly liaise with their mentors.
The mentor should get his/her Rep involved in some simple but mandatory "warm-up" activities to help them get their footing in the program. These warm-up activities can involve:
- hosting a MozActivate activity [ONLINE/OFFLINE]
- Introduce yourself to your fellow Reps in your region [ONLINE]
- organizing or attending an event [OFFLINE]
- host an informal Mozilla meetup (eg. MozCoffee!) [OFFLINE]
- giving a talk about Mozilla at a local school or university [OFFLINE]
- joining open Mozilla calls (eg. Reps Weekly Call, WebMaker call, Mozilla Weekly Project Meeting, etc..) [ONLINE]
- joining regional meetings on IRC (eg. ReMo regional meeting, ReMo webdev office hours etc...) [ONLINE]
Once some warm up activities are completed, mentees can leave the orientation period, check Post-Orientation Period for next steps.
Reps Welcome Pack
The mentor should approve this request by leaving a comment on the bug once the bug is filed.
A mentor should approve a request for a Reps welcome pack if and only if their mentee has completed a minimum of 1 online warm-activity and 1 offline warm-activity, described above.
If a rep's first 3 monthly reports do not say anything, his/her mentor should contact the rep and decide with the rep if it is better for him/her to leave the program for the time being until he/she is ready to be an active Rep.
Ultimately, the goal of mentors is to provide as many opportunities/guidance as possible for a Rep to reach his/her full potential.