Webmaker/Guest tips

Welcome to Our Weekly Call!

Here's a few things you'd probably like to know:

We use a combination of phone conferencing software to talk together, Etherpad to collaborate and link share live during the call, and we often ask guests to screenshare and demo their project or ideas.

That's a lot to juggle, but hopefully this guide can help prepare you for our lively weekly sessions.

Dialing in to the call:

• Weekly Call Overview

• Date: Tuesdays at 8am PST / 11am EST / 4pm GMT / UTC
  • Dial-in Number: 800-503-2899
  • 7-Digit Access Code:5435555#

• • Secondary Conference Number: +1 303-248-0817
  • International Dial-in Numbers

Muting & unmuting

• To start your presentation, you'll need to hit *7 to unmute, *6 to re-mute
• Be sure to test muting and unmuting before the call

Audio Call troubleshoot:

• Secondary Conference Number: +1 303-248-0817
• International call: https://wiki.mozilla.org/Webmakers/Community_Calls/International

Live Edit group agenda (Etherpad)

We use etherpad to expand, evolve and track our meetings, allowing us to ask questions on the fly and capture exciting elements of our dicussions.

• Visit:  https://wiki.mozilla.org/Webmakers/Community_Calls to locate the most current pad by date.

• Back-up agenda, in case of etherpad fail:
  • https://wiki.mozilla.org/Webmakers/Community_Calls/Backup_agenda

Conference Software (Video + Presentations)

• https://www.callinfo.com/prt?host=globalcrossing&an=8005032899&ac=5435555

Getting Ready: Tips for preparing for the call

Please sign in and dial in 15 minutes early to BOTH the call and the video conferencing software to give everyone time to set up, troubleshoot, practice transfering presentation controls and checking audio levels.

Before the call, please arrange links and make all needed content easy to access to reduce the chances of an on-camera scramble.

Another consideration is that 'presenting' involves breifly sharing your entire desktop with the entire audience - if you have desktop content you do not wish to share, please take a look at your demo process before hand (clicking through slides, running a video clip, etc) to ensure you don't have visible content you'd rather not share showing.

Most participants prepare by setting up  their content fullscreen in a browser window (or windows) beforehand.

Video screen sharing and Demos

We will ask our guest presenters to sign into the Video Conference area, where we will be able to promote you to 'presenter' for a portion of the  call. The conference software may ask you to install a Java update (Windows) or make an adjustment to your Java settings (Mac).

How to enable screen sharing [MAC]

If you're using a Mac, the most important thing to do is to check your Java preferences. Here's how:

1) Type "Java" into your spotlight. Click on "Java Preferences"



2) Make sure "Enable applet plug-in..." is CHECKED.



3) Restart your computer. This is a pain, and isn't always necessary. But it's the surest way to make sure screen sharing will work later.

How to enable screen sharing [PC]

1. Click the link below and type in your user name (preferably your real name to make you easy to find:)

• https://www.callinfo.com/prt?host=globalcrossing&an=8005032899&ac=5435555

2. You may need to register.

3. You will see the basic window that all attendees see for the call.

4. As the Conference Host promotes you to a presenter, you may be asked to update your browser to utilize the Conference Control tools (Windows process shown)

5. When you gain access to the Conference tools, you should see this window

You will want to click on the 'Share Desktop' button (circled) to display your own desktop:

6. You will see the conference tools in a very small bar at the top of your screen. You may run your demo as though you are running your presentation from your own desktop.

7. The small green icon to the leftmost of the Conference Control bar will end screen sharing. Alternately, the Conference Host can 'demote' you and end the process that way.

Thank you for participating!