StudentAmbassadors/FirefoxClubs

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What is a Firefox Club?

• Firefox Clubs (FC) are a key grouping of Student Ambassadors at your school which function as Mozilla's liaison at these institutions.
• As a Firefox Club, it will give you a chance to meet new friends and work as a team to help others learn about our products, grow the Mozilla community (at your school), host events, and participate in campaigns!
• Your Club can take part in fun activities that will help promote Mozilla, Firefox, and our mission (while providing opportunities for you to gain more experience in open source technology and take on a whole new leadership process).
• For more information on the activities which a Club can do, please see here.

Club Structure

• Firefox Clubs, directly led and handled by the the Club Lead, shall also be overseen by the Regional Ambassador Lead (RAL) in their country/ region.
• A Firefox Club shall be composed of Firefox Student Ambassadors in that club's university/ school.
• There shall only be one Firefox Club per school/ university. For university systems, only one Firefox Club per campus.
• A Firefox Club may define other leadership position in their clubs or Club Officers, as deemed necessary i.e. Director for Marketing, Director for Recruitment, etc. Together, they shall comprise the Executive Board of the Firefox Club.
• Registered FSAs who, upon signing up, finds out that there is no club in their school, may apply for club establishment.

Club Establishment

• FSA expresses intent to establish a Firefox Club by filling out the Firefox Club Establishment Form. The form will only be open when there is an ongoing Club Lead Training wave.
  • The FSA who applied for the club establishment shall be the Club Lead of the club, once establishment has been completed.
  • It is the Club Development team’s duty to check if there is an ongoing establishment process for a club in the requester’s school.
• The requester gets pre-evaluated by the FSAEB to determine the ff:
  • Legitimacy and validity of the request
  • Legitimacy of the requester (ensuring it is not a spammer/ bot)
  • Background of the requester (doing background check by consulting with local community members)
  • Potential of the requester to lead a club based on his answers on the form.
• Upon approval of the FSAEB, the requester receives the go signal to continue with the Club Lead Training.
• Upon successful completion of the Club Lead Training and passing the CLT Evaluation Exam, the requester shall be declared as the Club Lead of the new Firefox Club and shall be given the link to register his/her club. The Club Devt team shall then create the page on the Wiki.
• If deemed necessary, the new Club Lead shall form the Club Executive Board (EB).

Membership

• Firefox Clubs are open to all Firefox Student Ambassadors who are currently associated with the school.
• As a reminder, the Firefox Student Ambassador program is only open to those individuals who are 18+ and currently associated with an institution of higher education.
• There is no limit to the amount of students who can be in your Firefox Club.
• There is no application process for those who wish to join a club. As long as you can provide them proof that you have registered as a Firefox Student Ambassador (e.g. giving a screenshot of the welcome e-mail) you should be good to go.
  • If you encounter a Firefox Club that restricts their membership or requires a selection process, send an e-mail complaint to fsaeboard@mozilla.org regarding this issue.

Firefox Club Leads (CL)

• A Firefox Club Lead shall be the main representative of the club to the regional and global FSA teams.
• A CL shall provide leadership to the FC by leading projects, events and teams.
• A CL shall provide training to the club members by passing on what he/she have learned from the Club Lead Training (CLT) and other trainings.
• The term of a CL shall adapt the academic year of the school/ university of the FC. *This is to ensure that the leadership is passed on in accordance to the transition of the academic year.

Firefox Club Executive Board

• Having Firefox Club Officers (CO) as part for the Club's Executive Board shall be entirely optional for the club.
• Club Officers shall be under the Club Lead.
• A Club Officer shall perform a specific role for the club, i.e. marketing, publicity, human resource etc. It can be based on function or based on the contribution areas at Mozilla, depending on what all the members shall agree with.
• Suggested CO positions:
  • Marketing Lead
  • Publicity Lead
  • Membership Lead
  • Developer Relations Lead
  • Web Education Lead

The Role of the RAL on the FC

RALs are the ones in-charge of Firefox Clubs and FSAs in their regions. As such, the RAL has the authority to do the following, if deemed necessary.

• Facilitate offline CLT
• Oversee Club Lead/ Officer elections
• Guide the club leadership in establishing and managing their club.

Club Lead Training (CLT)

• All Club Leads shall complete the Club Lead Training before holding a carrying on their role as a Club Lead.
• As per the FSA restructure, all Club Leads who took the CLT before Oct. 2014 shall take the revised CLT again.
• Please refer to the Club Lead Training page for more information.

Club Lead & Club Officers Election

• Established FCs shall have the capability to hold their CL/ EB elections every academic year.
• The election shall be held every end or before the start of the academic year of the club’s school.
• A reasonable application process may be held to screen candidates/ nominees, if deemed necessary. The specific procedure shall be approved by the FSA Global EB.
• Upon successful elections, the CL-elect shall take the Club Lead Training (CT).
• Upon completion of the CLT, the CLs shall proceed with their duties for the term.
• In case the CL-elect is also a CL of the club last term and has completed the CLT on the previous term, he/she will be asked to fill out the CL-Elect Repeat Term Form instead of taking the training again. (note: this shall apply only to those elected CLs who took the Oct. 2014 onwards version of the Club Lead Training)
  • The Repeat Term Form shall include questions about his/her improvement areas as a Club Lead and improvement areas that he/she sees in his/her club and the FSA program as a whole.
  • The repeating CL shall also be asked about his/her plans for the next term.

Club Lead/ Club Officer Resignation and Impeachment

• Resignation
  • If a CL wishes to resign, he/she may bring it up to the RAL who shall help him/her in reconsidering the situation and talking to the members involved.
  • If a CO wishes to resign, he/she may bring it up to the Club Lead.
• Impeachment of Club Lead/ Club Officers
  • If, in a very unfortunate case, that the Club Lead gets inactive or is having a very bad reputation within the community/ club, members/ RAL may file for impeachment of the Club Lead.
  • In case such crises arise, the RAL shall administer a forum where the parties involved can take and agree to a solution.
  • If it is deemed necessary to proceed to the impeachment/ resignation, the RAL shall facilitate the election of the new Club Lead.
  • The CL-elect will then proceed to taking the CLT on the nearest CLT wave that he can join.

Relationship of the Club to the University

• If deemed necessary, the Firefox Club may apply for recognition to their university.
• The intent to have their Firefox Club officially recognized by the school shall be coordinated with the FSA EB so we can help you provide the necessary information to your school.

Firefox Clubs Directory

• You may access the directory here
• To find a Club in your country, please go to https://wiki.mozilla.org/Special:SearchByProperty/ClubCountry/(insert country here) and replace (insert country here) with the name of your country.

Resources

Recruitment Tips

See below some recruitment ideas, but be sure and check with your university's rules before proceeding:

• Register your Club as an official organization on campus
• Advertise your club through official school channels
• Participate in official club and activity fairs
• Give a talk on Firefox, Firefox OS and other Mozilla projects to a group or class on campus
• Partner with other technology organizations or departments for an event
• Advertise your Firefox Club over social media channels. For helpful tips and template updates, please see here

Budget and Gear

• Updates to our gear policy will be released soon. Thank you for your patience!
• For now, you may:
  • Ask a Mozilla Rep in your region for support.
  • Explore the option of getting student activity funding from your school.

Recruitment Collateral

• Program Flyer
• Meeting Flyer
• Meeting Note Template
• Event Flyer
• Firefox OS Logo
• 2014 Program Brown-bag Presentation and Presentation Video

Mozilla Branding Guidelines

• Mozilla's Style Guide