FirefoxOS/Participation/2015Q4 PlanningMeeting: Difference between revisions

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* Day 1 will focus on getting everyone up to speed and aligned on the current status of Firefox OS, and provide a lay of the land of current contributor activity and growth and spell out ideal/acceptable/undesirable participation scenarios for the next 6 months in the context of our top level goals (as described in our strategy document). The second half of the day will focus on debate and discussion around what needs to happen in terms of initiatives and program in Q4 to support our goals.  
* Day 1 will focus on getting everyone up to speed and aligned on the current status of Firefox OS, and provide a lay of the land of current contributor activity and growth and spell out ideal/acceptable/undesirable participation scenarios for the next 6 months in the context of our top level goals (as described in our strategy document). The second half of the day will focus on debate and discussion around what needs to happen in terms of initiatives and program in Q4 to support our goals.  


* Day 2 will focus on drafting a general "2015Q4 Roadmap". We will break out into small teams to design and draft key parts of the document and report back to the broader group for feedback.
* Day 2 will focus on drafting a general "2015Q4 Roadmap". We will break out into small teams to design and draft key parts of the document and report back to the broader group for feedback. (NB: each group will be using this '''[https://docs.google.com/document/d/12-zCRlrpZllGOFypyryVi5B0Ufe7pUAXY7ZMLI1Hs-s/edit# template]'''.)


== Objectives and Outcomes ==
== Objectives and Outcomes ==
=== Objectives ===
=== Objectives ===
* perform and document SWOT analysis of each major initiative for Fx OS Participation (ie. Foxfooding progrma, Porting, B2Gdroid, Gaia Development, Add-ons)
* perform and document SWOT analysis of each major initiative for Fx OS Participation (ie. Foxfooding program, Porting, B2Gdroid, Gaia Development, Add-ons)
* deep dive into each key functional area of staleholders to analyse status, opportunities and blockers (Data Collection, Marketing/Communications, Research, Product, Legal, QA, Infrastructure, Logistics)
* deep dive into each key functional area of staleholders to analyse status, opportunities and blockers (Data Collection, Marketing/Communications, Research, Product, Legal, QA, Infrastructure, Logistics)
* run design session for Fx OS Participation Hub
* run design session for Fx OS Participation Hub
* run design session for KPIs
* host evening Q&A with volunteers over vidyo
* host evening Q&A with volunteers over vidyo
* create at least 3 event templates to test out in Q4
* create at least 3 event templates to test out in Q4
* stream entire meeting on vidyo and document EVERYTHING
* draft formal recommendation to Chris on structural/org changes in order to set us up for success in the long term


=== Outcomes ===
=== Outcomes ===


* get full alignment on strategy and participation goals for Q4
* reviewed and finalized Q4 goals, strategy, and KPIs
* get full alignment on KPIs for overall contributor growth and per initiative
* full alignment on Q4 goals, strategy, and KPIs  
* get clarity on role and deliverables for each stakeholder in Q4
* full clarity on role and deliverables for each stakeholder in Q4
* 2015Q4 participation roadmap drafted (NB: roadmap will be presented at Oct 5th all-hands meeting)
* 2015Q4 participation roadmap (NB: roadmap will be presented at Oct 5th all-hands meeting)
 
== List of sessions ==
 
* [[2015Q4_PlanningMeeting/Sessions/Strategy_Recap|Welcome + Firefox OS Participation Strategy Recap]](Brian/William)
* [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/EngineeringAttentionToFoxfooding|Engineering Attention to Foxfooding]] (Doug/Dietrich)
* [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Foxfooding_SWOT_Analysis|SWOT Analysis - Foxfooding]] (Jean/William)
* [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/DiscoverySessionContributorPersonas | Discovery Session - Contributor Personas]] (Irina)
* [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Definition|Defining "Active" contributors and participation growth]] (Dominik/William)
 
 
You can find the full list [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions|here]].
 
=== Templates for sessions ===
 
* [https://docs.google.com/presentation/d/1tJcw3ohMPmvcIP0Uu66DTsEFzv1oqcy_aZEX-Yg7HIo/edit#slide=id.ga39cad493_0_10 SWOT template]
* [https://wiki.mozilla.org/index.php?title=FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Template&action=edit&redlink=1 Regular session template]
* [https://docs.google.com/document/d/12-zCRlrpZllGOFypyryVi5B0Ufe7pUAXY7ZMLI1Hs-s/edit# Wednesday Breakout template]


== Participants ==
== Participants ==
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* Doug Sherk (Firefox OS Engineering)
* Doug Sherk (Firefox OS Engineering)
* Jean Gong (Firefox OS Program Management)
* Jean Gong (Firefox OS Program Management)
* [FILL ME]
* Natalia Martinez-Winter (Firefox OS Channel Marketing)
* Marvin Khoo (Firefox OS Product Marketing)
* Irina Sandu (Mobile Planning)
* Dominik Strohmeier (Mobile Planning)
* Marcia Knous (Firefox OS QA Community)
* Asa Dotzler (Firefox OS Participation)


==Agenda (very tentative)==
Guest participants:
* Julien Wasjberg (Fx OS Engineering)
* Stéphanie Ouillon (Security)
* Alexandre Lissy (Fx OS Engineering)
 
==Agenda (tentative)==


===Tuesday 29 September (Day 1)===
===Tuesday 29 September (Day 1)===


{| class="wikitable" style="margin: 1em auto 1em auto" |
{| class="wikitable" style="width: 60%; margin: 1em auto 1em auto" |
|-
|-
! style="text-align: center; color: white; background: #808080;" | Time
! style="width: 30%; text-align: center; color: white; background: #0095DD;" | Time
! colspan="3" style="color: white; background: #808080;" | Subject
! style="color: white; background: #E66000;" | Subject
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=09:00 - 10:00
|time=09:00 - 10:00
|all= Welcome + Firefox OS general project update
|all= [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Strategy_Recap|Welcome + Firefox OS Participation Strategy Recap]] (Brian/William)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=10:00 - 10:30
|time=10:00 - 11:00
|all= Firefox OS Participation Strategy Recap
|all= [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Definition|Defining "Active" contributors and participation growth]] (Dominik/William)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=10:30 - 11:15
|time=11:00 - 11:15
|all= Firefox OS Community Research (early results)
|all= Break
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=11:15 - 11:30
|time=11:15 - 12:30
|all= Break
|all= [[FirefoxOS/Participation/2015Q4_PlanningMeeting/Sessions/Foxfooding_SWOT_Analysis|SWOT Analysis - Foxfooding]] (Jean/William)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=11:30 - 12:30
|time=12:30 - 13:00
|all= Measuring success and how to establish solid KPIs
|all= SWOT analysis : [https://docs.google.com/a/mozilla.com/presentation/d/1zXyq8wwrp4QsCIplLkRqRo6ocmhHTOKzjQxWk6xPMqs/edit?usp=sharing Porting] / [https://docs.google.com/a/mozilla.com/presentation/d/1jgWy3sNWFWxeGc9rINzGXWsLO76Ur8Hsya_A2nRKRW4/edit?usp=sharing B2GDroid] (Brian/Peter)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=12:30 - 13:30
|time=13:00 - 13:30
|all= Light lunch
|all= SWOT analysis : Gaia Development (Dietrich)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=13:30 - 15:00
|time=13:30 - 14:30
|all= Participation and Porting
|all= Lunch
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=15:00 - 15:15
|time=14:30 - 15:15
|all= Break
|all= Discovery session: contributor Personas (Irina)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=15:15 - 16:00
|time=15:15 - 16:00
|all= Participation and B2Gdroid
|all= KPIs and Success Metrics (Dominik)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=16:00 - 16:45
|time=16:00 - 17:00
|all= Participation and Add-ons
|all= Break
}}
}}
|-{{FxosparismeetupFullRow
|-
|time=16:45 - 17:30
{{FxosparismeetupFullRow
|all= Planning for upcoming Fx OS related-events
|time=17:00 - 18:00
|all= Parallel Session: Engineering attention to Foxfooding (Doug/Dietrich)
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=17:30 - 19:30
|time=17:00 - 18:00
|all= Parallel Session:FxOS Participation Hub Brainstorm (William/Asa/Marvin)
}}
|-{{FxosparismeetupFullRow
|time=17:30 - 20:30
|all= FREE TIME
|all= FREE TIME
}}
}}
|-{{FxosparismeetupFullRow
|-
|time=20:00 - 22:30
{{FxosparismeetupFullRow
|time=20:30 - 22:30
|all= Dinner
|all= Dinner
}}
}}
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====Wednesday 30 September (Day 2)====
====Wednesday 30 September (Day 2)====
{| class="wikitable" style="margin: 1em auto 1em auto" |
{| class="wikitable" style="width: 60%; margin: 1em auto 1em auto" |
|-
! style="width: 30%; text-align: center; color: white; background: #0095DD;" | Time
! style="color: white; background: #E66000;" | Subject
|-
{{FxosparismeetupFullRow
|time=9:30 - 10:30
|all= Recap of Day 1 + review of today's agenda
}}
|-
|-
! style="text-align: center; color: white; background: #808080;" | Time
{{FxosparismeetupFullRow
! colspan="3" style="color: white; background: #808080;" | Subject
|time=10:30 - 11:15
|all= [https://docs.google.com/a/mozilla.com/presentation/d/1ic5K9M0sDRPZ4efFZU1j8hR6Qu1XpG_u7uQkDCQiycg/edit?usp=sharing Fx OS Marketing and Positioning] (Marvin)
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=09:30 - 10:00
|time=11:15 - 11:30
|all= Recap of Day 1 + prep for Q4 roadmap breakouts
|all= Break
}}
}}
|-
|-
{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=10:00 - 12:30
|time=11:30 - 12:00
|all= Planning Breakouts - Part 1
|all= Fx OS Event Strategy (Brian/William)
}}
|-
{{FxosparismeetupFullRow
|time=12:00 - 12:30
|all= Recognizing Fx OS contributors (William/Dietrich)
}}
}}
|-
|-
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{{FxosparismeetupFullRow
{{FxosparismeetupFullRow
|time=13:30 - 15:00
|time=13:30 - 15:00
|all= Planning Breakouts - Part 2
|all= Roadmap Planning Breakouts
}}
}}
|-
|-
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==Practical Info==
==Practical Info==
===Logistics===
===Logistics===
Everything you need to know about traveling to Paris and the Mozilla office can be found [https://mana.mozilla.org/wiki/display/WPR/Paris+Office+Guide here]  
Everything you need to know about traveling to Paris and the Mozilla office can be found '''[https://mana.mozilla.org/wiki/display/WPR/Paris+Office+Guide here]'''


===Vidyo link for remotees===
===Vidyo link for remotees===
For those participants who are not able to travel to Paris, you'll be able to join via Vidyo (vidyo channel: fxos-participation)
For those participants who are not able to travel to Paris, you'll be able to join via Vidyo (vidyo channel: FxOS_Participation). The masterpad we'll be using for the entire meeting is:  
Please create all your etherpads under the Remocamp etherpad:
https://participation.etherpad.mozilla.org/fxosparismeeting
https://participation.etherpad.mozilla.org/fxosparismeeting
Public vidyo link: https://v.mozilla.com/flex.html?roomdirect.html&key=U01APGWJQlQkSrcnLuCzVsFcs


===IRC===
===IRC===

Latest revision as of 11:57, 30 September 2015

Fxos parismeetup logo.png

Overview

Key stakeholders of the Firefox OS Participation Program will be meeting in Paris from Tuesday September 29th to Wednesday September 30th, 2015. The 2-day meeting will aim to get full alignment on the overall strategy for participation around Firefox OS and create a first draft of the Q4 plan of initiatives, programs and tactics to support this strategy.

Format

  • Day 1 will focus on getting everyone up to speed and aligned on the current status of Firefox OS, and provide a lay of the land of current contributor activity and growth and spell out ideal/acceptable/undesirable participation scenarios for the next 6 months in the context of our top level goals (as described in our strategy document). The second half of the day will focus on debate and discussion around what needs to happen in terms of initiatives and program in Q4 to support our goals.
  • Day 2 will focus on drafting a general "2015Q4 Roadmap". We will break out into small teams to design and draft key parts of the document and report back to the broader group for feedback. (NB: each group will be using this template.)

Objectives and Outcomes

Objectives

  • perform and document SWOT analysis of each major initiative for Fx OS Participation (ie. Foxfooding program, Porting, B2Gdroid, Gaia Development, Add-ons)
  • deep dive into each key functional area of staleholders to analyse status, opportunities and blockers (Data Collection, Marketing/Communications, Research, Product, Legal, QA, Infrastructure, Logistics)
  • run design session for Fx OS Participation Hub
  • run design session for KPIs
  • host evening Q&A with volunteers over vidyo
  • create at least 3 event templates to test out in Q4
  • stream entire meeting on vidyo and document EVERYTHING
  • draft formal recommendation to Chris on structural/org changes in order to set us up for success in the long term

Outcomes

  • reviewed and finalized Q4 goals, strategy, and KPIs
  • full alignment on Q4 goals, strategy, and KPIs
  • full clarity on role and deliverables for each stakeholder in Q4
  • 2015Q4 participation roadmap (NB: roadmap will be presented at Oct 5th all-hands meeting)

List of sessions


You can find the full list here.

Templates for sessions

Participants

  • William Quiviger (Participation Team)
  • Brian King (Participation Team)
  • Peter Dolanjski (Firefox OS Product Management Team)
  • Dietrich Ayala (Developer Relations)
  • Doug Sherk (Firefox OS Engineering)
  • Jean Gong (Firefox OS Program Management)
  • Natalia Martinez-Winter (Firefox OS Channel Marketing)
  • Marvin Khoo (Firefox OS Product Marketing)
  • Irina Sandu (Mobile Planning)
  • Dominik Strohmeier (Mobile Planning)
  • Marcia Knous (Firefox OS QA Community)
  • Asa Dotzler (Firefox OS Participation)

Guest participants:

  • Julien Wasjberg (Fx OS Engineering)
  • Stéphanie Ouillon (Security)
  • Alexandre Lissy (Fx OS Engineering)

Agenda (tentative)

Tuesday 29 September (Day 1)

Time Subject
09:00 - 10:00 Welcome + Firefox OS Participation Strategy Recap (Brian/William)
10:00 - 11:00 Defining "Active" contributors and participation growth (Dominik/William)
11:00 - 11:15 Break
11:15 - 12:30 SWOT Analysis - Foxfooding (Jean/William)
12:30 - 13:00 SWOT analysis : Porting / B2GDroid (Brian/Peter)
13:00 - 13:30 SWOT analysis : Gaia Development (Dietrich)
13:30 - 14:30 Lunch
14:30 - 15:15 Discovery session: contributor Personas (Irina)
15:15 - 16:00 KPIs and Success Metrics (Dominik)
16:00 - 17:00 Break
17:00 - 18:00 Parallel Session: Engineering attention to Foxfooding (Doug/Dietrich)
17:00 - 18:00 Parallel Session:FxOS Participation Hub Brainstorm (William/Asa/Marvin)
20:30 - 22:30 Dinner

Wednesday 30 September (Day 2)

Time Subject
9:30 - 10:30 Recap of Day 1 + review of today's agenda
10:30 - 11:15 Fx OS Marketing and Positioning (Marvin)
11:15 - 11:30 Break
11:30 - 12:00 Fx OS Event Strategy (Brian/William)
12:00 - 12:30 Recognizing Fx OS contributors (William/Dietrich)
12:30 - 13:30 Light Lunch
13:30 - 15:00 Roadmap Planning Breakouts
15:00 - 15:15 Break
15:15 - 16:30 Breakout group presentations + feedback/discussion
16:30 - 17:00 Summary + Next steps
17:00 - 19:00 FREE TIME

Content

Topics and ideas

Our main discussion topics are currently being gathered in this etherpad.

Practical Info

Logistics

Everything you need to know about traveling to Paris and the Mozilla office can be found here

Vidyo link for remotees

For those participants who are not able to travel to Paris, you'll be able to join via Vidyo (vidyo channel: FxOS_Participation). The masterpad we'll be using for the entire meeting is: https://participation.etherpad.mozilla.org/fxosparismeeting

Public vidyo link: https://v.mozilla.com/flex.html?roomdirect.html&key=U01APGWJQlQkSrcnLuCzVsFcs

IRC

We'll be using #fxos-participation as our main irc channel

Random Ideas Box

When Mozillians gather to work under the same roof, great ideas always surface, perhaps too many to keep track of. If you have an idea or hear a great idea during the meeting, don't hesitate to drop it on this etherpad: https://participation.etherpad.mozilla.org/fxosparismeeting-ideas

Contact

If you have any questions regarding any aspect of the meeting, don't hesitate to contact William or Brian.

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