From MozillaWiki
< MDN‎ | Archives‎ | Meetings‎ | Community
Jump to: navigation, search

MDN Site Community Meetings

How to attend

Community meetings occur every two weeks on Wednesdays, in the #mdn IRC channel, at 10:00 US Pacific time (UTC-0800 Nov-Feb, UTC-0700 Mar-Oct). See the time and date of the next meeting, in your time zone.

The MDN Events calendar contains MDN community meetings, doc sprints, and other MDN-related events.


The following pages collect agenda items prior to the meeting, and notes during or after the meeting. Please add new dates to the top of the list.


How to run an MDN Community meeting

Before the meeting

Create the agenda

  1. Copy the content of the Agenda template (in Edit mode, so you get the wiki markup).
  2. Create a link at the top of the Agenda/notes list, above, based on the date of the meeting.
  3. Click the link you just made and create the page.
  4. Paste in the agenda template.
  5. Make any changes that are needed, such as copying action items from the previous meeting into the Action Items section.
  6. Save the page.

Announce the meeting

On the Monday before the meeting is scheduled to happen, post an announcement to the dev-mdc mailing list. See this example for a typical format. Be sure to include how to join the meeting, and a way to figure out the meeting time in all time zones. If there are issues that you already know will be discussed, you can mention them to spark interest in the meeting.

Also, on the day of the meeting, you can announce in the #mdn channel that the MDN Community meeting will happen in X hours, or Y minutes. Include a link to the agenda.

US Pacific time UTC
"Early" meeting, US Daylight Saving Time (Mar-Oct) 05:00 a.m. 13:00
"Early" meeting, US Standard Time (Nov-Mar) 06:00 a.m. 13:00
"Late" meeting, US Daylight Saving Time (Mar-Oct) 10:00 a.m. 18:00
"Late" meeting, US Standard Time (Nov-Mar) 10:00 a.m. 17:00

If you're not sure which time is currently in effect, check the change-over dates.

During the meeting

As moderator, your job is to make sure that the meeting runs smoothly and stays on track, and also that all participants feel welcome and have an opportunity to "speak" if they want to.

  • At the time of the meeting, announce that the meeting has started, and ask who is participating. Allow a little time for participants to self-identify. Be sure to welcome participants who are there for the first time, or first time in a long time.
  • Review the action items from the previous meeting. Ask the people who were tasked to give a status update.
  • For each of the items under "News" and "Discussion Topics", introduce the topic and ask the person who added it to start the discussion. Keep the emphasis on discussion, not on dumping information. Ask what decisions or actions are needed to move forward. Record any decisions in the notes for that item, and put any action items in the "New/Continuing" section.
  • Moderation tips:
    • Be mindful of the number of topics and the amount of time available. If a particular topic is taking a lot of time, ask whether it needs to be moved to the mailing list, or to another meeting.
    • If the discussion wanders off the current topic, try to bring it back to the topic or introduce the next topic.
    • If the discussion of a topic seems to be winding down, ask "Any other questions or comments about this?" and wait a minute or two for responses.

After the meeting

Review the IRC scrollback or log from the meeting and ensure that major discussion points, decisions, and action items are captured in the Agenda/notes page, so that someone who didn't attend the meeting can understand what happened.